Strategic Administrative & Ops Coordinator

Simera; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Simera is seeking an Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly across teams. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks.

The role emphasizes calendar management, onboarding support, and careful handling of confidential information, with emphasis on collaboration with remote teams and

Qualifications

• Proven experience coordinating schedules, meetings, and administrative processes.
• Strong computer and digital skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication and interpersonal skills.
• Ability to work independently and with remote teams.
• Reliable internet and suitable remote work setup.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and internal processes.
• Handle routine emails and inquiries and route to appropriate people.
• Coordinate meetings, calls, events, and other activities.
• Assist with invoices, expense tracking, and purchase requests.
• Maintain accurate records and proper documentation.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality with sensitive information.
• Ensure procedures and policies are consistently followed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multi-tasking

Problem solving

Google Workspace

Microsoft Office

Calendar management

Documentation

Remote collaboration

Independent work

Tools

Google Workspace

Microsoft Office

Spreadsheets

Calendar apps

Job description

Simera is seeking an Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly across teams. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks.

The role emphasizes calendar management, onboarding support, and careful handling of confidential information, with emphasis on collaboration with remote teams and