Administrative Coordinator: Operations & Scheduling Pro

Simera; San Francisco (CA); On-site; USD 55,000 - 90,000; Full time

Job summary

Simera is seeking an organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role requires detail orientation, resourcefulness, and the ability to juggle multiple priorities while coordinating information, schedules, documents, and tasks across teams.

The position emphasizes coordinating calendars, meetings, and documents, supporting onboarding, and handling confidential information with discretion.

Qualifications

• Experience in administrative coordination or office operations.
• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Verbal/Written communication

Organizational skills

Attention to detail

Time management

Multitasking

Problem solving

GSuite or MS Office

Calendar management

Documentation/record-keeping

Independent work/initiative

Discretion with confidential info

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role requires detail orientation, resourcefulness, and the ability to juggle multiple priorities while coordinating information, schedules, documents, and tasks across teams.

The position emphasizes coordinating calendars, meetings, and documents, supporting onboarding, and handling confidential information with discretion.