Operations-Focused Administrative Coordinator

Simera; San Francisco (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

Simera is seeking an organized Administrative Coordinator to oversee administrative activities and coordinate daily operations. The role focuses on keeping schedules, documents, and processes running smoothly across teams.

The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities while maintaining confidentiality and professional discretion in a fast-paced, remote-friendly environment.

Qualifications

• Experience in administrative coordination, office administration, operations, or similar.
• Ability to manage calendars, meetings, documents, and processes.
• Strong computer and digital skills with remote collaboration capability.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks and deadlines to ensure timely completion.
• Assist with onboarding, team coordination, and internal processes.
• Manage routine emails and inquiries and direct them appropriately.
• Coordinate meetings, calls, events, and other activities.
• Assist with invoices, expense tracking, and purchase requests.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multi-tasking

Problem solving

Google Workspace

Microsoft Office

Calendar management

Documentation

Independence

Confidentiality

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Simera is seeking an organized Administrative Coordinator to oversee administrative activities and coordinate daily operations. The role focuses on keeping schedules, documents, and processes running smoothly across teams.

The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities while maintaining confidentiality and professional discretion in a fast-paced, remote-friendly environment.