Administrative Operations & Budget Coordinator

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement plan

Parental leave

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas, TX seeks an Administrative Associate to support departmental operations, manage budgets, and coordinate facilities and personnel tasks. This role requires strong independent work skills, problem solving, and effective vendor and stakeholder collaboration.

Responsibilities include preparing financial reports, scheduling, travel planning, recruitment coordination, and maintaining inventory and space records.

Qualifications

• Administrative and technical support duties for department operations.
• Experience with budgeting, invoicing, and financial reporting.
• Strong problem-solving, independent work style, and cross-functional communication.

Responsibilities

• Relieve supervisor of routine administrative duties and ensure policy adherence.
• Monitor and assist with unit budget; prepare budget reports and coordinate expenditures.
• Coordinate supervisor’s schedule, travel, and meeting itineraries for visitors.
• Manage recruitment processes for division; assist with appointments and salary changes.
• Screen staff applicants, coordinate interviews, and conduct orientation for staff.
• Coordinate space, equipment, and asset management, including purchases and inventory.
• Approve leave transactions and explain leave policies to unit personnel.
• Prepare complex reports and support grants and contracts where applicable.
• Maintain sub-ledgers, reconciliations, and fund usage.

Skills

Administrative support

Budget management

Scheduling & travel

Vendor coordination

Customer service

Education

High School Diploma

Job description

UT Southwestern Medical Center in Dallas, TX seeks an Administrative Associate to support departmental operations, manage budgets, and coordinate facilities and personnel tasks. This role requires strong independent work skills, problem solving, and effective vendor and stakeholder collaboration.

Responsibilities include preparing financial reports, scheduling, travel planning, recruitment coordination, and maintaining inventory and space records.