Senior Administrative Specialist, Operations & Coordination

Energy Transfer; Seattle (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

UT Southwestern Medical Center is seeking an experienced administrative professional to support staff, physicians, patients and the public. The role requires strong communication, organization and the ability to handle multiple tasks in a busy office environment.

Responsibilities include answering calls, processing payroll for designated areas, managing invoices and tracking mandatory training and licensure.

Qualifications

• Proficient written and verbal communication is required.
• Ability to plan and organize work efficiently.
• Knowledge of basic office equipment and software.

Responsibilities

• Answers incoming calls promptly and provides excellent customer service.
• Handles payroll for designated areas under manager’s supervision.
• Reconciles agency invoices, tracks agency use, and summarizes in bi‑weekly financial report.
• Tracks department’s mandatory annual training, licensure, and certifications.
• Ensures all appropriate licensure and certifications for employees are up to date.
• Facilitates necessary activities to assist with staffing office needs.
• Provides back‑up as necessary for other staff in office.
• Utilizes downtime to assist others.
• Communicates appropriately with clients and staff.
• Relays information to appropriate personnel.
• Gives regular status reports on pending items.
• Resolves any issues with pending items and notifies manager as necessary.
• Handles multiple tasks and projects as assigned by management.
• Oversees supplies management for the department.
• Performs data entry and maintains statistical data.
• Functions as a liaison with other departments across the hospital and campus.
• Coordinates support for staffing needs.

Skills

Strong communication

Writing & spelling

Education

High School diploma or equivalent

College degree preferred

Job description

UT Southwestern Medical Center is seeking an experienced administrative professional to support staff, physicians, patients and the public. The role requires strong communication, organization and the ability to handle multiple tasks in a busy office environment.

Responsibilities include answering calls, processing payroll for designated areas, managing invoices and tracking mandatory training and licensure.