Administrative Operations Specialist

UT Southwestern Medical Center; Dallas (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid Time Off

Paid holidays

On-site childcare

Job summary

UT Southwestern Medical Center is seeking an Administrative Associate to support a department’s administrative and business functions in Dallas, Texas. The role includes troubleshooting office technology, coordinating facility-related service requests, and managing budgets and vendor relationships.

The ideal candidate will have a High School Diploma and at least 4 years of related experience. The position offers full-time work, competitive benefits, and opportunities for professional growth

Qualifications

• High School Diploma is required.
• 4 years of related work experience; higher education may be substituted per policy.

Responsibilities

• Relieves supervisor of administrative duties and ensures adherence to unit policies.
• Monitors and maintains unit budget; assists with annual budget process.
• Coordinates supervisor scheduling, travel, and meeting itineraries.
• Facilitates recruitment processes for division and coordinates appointment actions for foreign nationals.
• Pre-screens applicants and conducts orientations for staff.
• Manages department facilities, assets, space records, and inventory.
• Approves leave transactions and interprets leave policies.
• Prepares complex reports and supports special projects and grants as needed.
• Maintains sub-ledgers and reconciles expenditures.

Education

High School Diploma

Job description

UT Southwestern Medical Center is seeking an Administrative Associate to support a department’s administrative and business functions in Dallas, Texas. The role includes troubleshooting office technology, coordinating facility-related service requests, and managing budgets and vendor relationships.

The ideal candidate will have a High School Diploma and at least 4 years of related experience. The position offers full-time work, competitive benefits, and opportunities for professional growth