Strategic Admin Ops Coordinator – Higher Ed

San Diego State University; San Diego (CA); Hybrid; USD 49,000 - 71,000; Full time

Benefits offered by this job

Generous time off

CSU tuition waiver

Healthcare options

Job summary

San Diego State University is seeking an Administrative Support Coordinator to serve as a key operational resource supporting the School of Art and Design’s academic, faculty, fiscal, and student-facing functions. The role requires coordinating complex operations, scheduling, and cross-campus collaboration in a vibrant college environment.

With a focus on providing excellent service to students and faculty, you will manage calendars, budgets, and student processes while supporting faculty

Qualifications

• Experience working in higher education or related field.
• Proficiency with Google Workspace and Microsoft Office Suite.
• Experience managing complex calendars and schedules.
• Experience managing spreadsheets and analyzing data.
• Strong interpersonal and communication skills, with the ability to provide a welcoming and professional first point of contact for students, faculty, staff, and visitors.

Responsibilities

• Coordinate the School’s daily academic and administrative operations, including academic scheduling, instructional support, reporting, and other processes essential to the delivery of academic programs.
• Manage faculty personnel transactions and coordinate evaluation processes, including RTP, periodic evaluations, post-tenure review, appointments, and related documentation.
• Monitor instructional and student payroll budgets, track and analyze expenditures, prepare fiscal reports, coordinate financial transactions, and recommend adjustments.
• Coordinate administrative processes related to undergrad and grad students, including admissions, major declarations, application reviews, and sensitive student matters requiring cross-campus coordination.
• Establish administrative priorities, coordinate concurrent projects and deadlines, and provide lead work direction to student employees.

Skills

Interpersonal skills

Communication skills

Calendar management

Data analysis

Higher education experience

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office Suite

Excel

Job description

San Diego State University is seeking an Administrative Support Coordinator to serve as a key operational resource supporting the School of Art and Design’s academic, faculty, fiscal, and student-facing functions. The role requires coordinating complex operations, scheduling, and cross-campus collaboration in a vibrant college environment.

With a focus on providing excellent service to students and faculty, you will manage calendars, budgets, and student processes while supporting faculty