Special Events Logistics & Scheduling Coordinator

San Diego State University; San Diego (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

San Diego State University is seeking an organized Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit. This role helps ensure events are properly staffed, equipped, documented, and coordinated to support successful public safety operations.

You will work on campus in San Diego, coordinating with event organizers and campus partners to gather event details, maintain calendars, manage inventories, and

Qualifications

• Experience coordinating special events and staffing.
• Ability to manage equipment inventory and vehicle readiness.
• Strong organizational and documentation skills.

Responsibilities

• Special Event Scheduling, Coordination & Documentation.
• Manage personnel schedules, assignments, vacancies, overtime records, and staffing adjustments for special events.
• Coordinate with event organizers and campus partners to gather event details, communicate changes, and ensure planning information is complete and timely.
• Maintain event calendars, rosters, briefing reports, operations plans, and other documentation needed to support event operations.
• Special Event Equipment & Inventory: coordinate preparation, distribution, tracking, collection, and breakdown of equipment and supplies for events.

Skills

Scheduling

Logistics coordination

Documentation

Billing support

Job description

San Diego State University is seeking an organized Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit. This role helps ensure events are properly staffed, equipped, documented, and coordinated to support successful public safety operations.

You will work on campus in San Diego, coordinating with event organizers and campus partners to gather event details, maintain calendars, manage inventories, and