Higher-Ed Operations & Fiscal Lead

San Diego State University; San Diego (CA); Presencial; USD 65.000 - 94.000; Jornada completa

Descripción de la vacante

San Diego State University is seeking an Office Operations and Fiscal Compliance Lead to oversee departmental administrative operations, budget activities, and resource planning on campus in San Diego. This role coordinates procurement, tracks state and grant budgets, and provides leadership for staff and projects across Career Services.

The position emphasizes independent judgment, strong organization, and the ability to analyze complex information and provide practical recommendations to align

Formación

• Expertise in analyzing complex administrative and operational problems, evaluating their broader impact, anticipating potential issues, and developing strategic and practical recommendations.
• Ability to collect, analyze, integrate, and interpret budget, operational, and program information from multiple systems, funding sources, and administrative entities.
• Demonstrated consultative and facilitation skills and the ability to gain cooperation and consensus among internal and external constituent groups.
• Ability to handle potentially sensitive situations and information using sound judgment, discretion, and professionalism.
• Experience coordinating complex projects involving multiple stakeholders, priorities, systems, or administrative entities.
• Experience monitoring and analyzing departmental budgets, including tracking expenditures, developing projections, identifying potential issues, and preparing budget information for management.

Responsabilidades

• Administer and analyze Career Services' state operating and grant-funded budgets, including monitoring expenditures, preparing forecasts, identifying potential issues, and developing recommendations.
• Coordinate procurement activities and work with the division budget office, SDSU Research Foundation, Procurement, vendors, and other administrative partners to resolve budget and purchasing matters.
• Lead day-to-day administrative operations, including office procedures, scheduling processes, facilities coordination, equipment needs, service requests, customer service, and front-desk operations.
• Evaluate administrative systems and processes, identify opportunities for improvement, and develop and implement procedures that support departmental goals and university requirements.
• Provide lead work direction to professional, administrative, and student staff by coordinating assignments, establishing priorities, providing guidance and training, monitoring progress, and reviewing work.
• Coordinate employee onboarding, ongoing training, professional development, and team engagement activities within Career Services.
• Lead and coordinate state-funded, grant-funded, and departmental projects involving Career Services staff, campus offices, the SDSU Research Foundation, and external partners.

Conocimientos

Budget analysis

Administrative leadership

Strategic recommendations

Stakeholder facilitation

Project coordination

Budget monitoring

Educación

Bachelor's degree

Herramientas

Enterprise budget systems

Reporting systems

Procurement platforms

Project management software

Descripción del empleo

San Diego State University is seeking an Office Operations and Fiscal Compliance Lead to oversee departmental administrative operations, budget activities, and resource planning on campus in San Diego. This role coordinates procurement, tracks state and grant budgets, and provides leadership for staff and projects across Career Services.

The position emphasizes independent judgment, strong organization, and the ability to analyze complex information and provide practical recommendations to align