Academic Admin Coordinator II (Hybrid/Remote)

California State University, Chico; San Diego (CA); Hybrid; USD 49,000 - 71,000; Full time

Job summary

San Diego State University’s Department of Anthropology seeks an Administrative Support Coordinator II to provide comprehensive coordination across academic personnel, curriculum, scheduling, and finances. This role supports graduate program processes, admissions, onboarding, orientation, and thesis defense logistics, while assisting department operations and events.

The position works closely with the Department Chair, faculty, staff, students, and central university units to ensure timely

Qualifications

• Proficiency with standard office software and strong written communication.
• Experience coordinating administrative functions in a department or group.
• Ability to work with diverse student populations and manage budgets.

Responsibilities

• Coordinate recruitment, appointments, evaluations, and related documentation for faculty and staff.
• Schedule courses, plan curricula, update academic programs, and maintain workload records.
• Process purchasing, reimbursements, travel, and expenditures while monitoring budgets.
• Manage onboarding, payroll, and time reporting for faculty and student employees.
• Serve as contact for graduate admissions, onboarding, orientation, and thesis defense logistics.
• Support calendar management, meetings, minutes, correspondence, and department events.
• Oversee department facilities, space, equipment, inventory, records, and communications.

Skills

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Tools

OnBase

Banner

PeopleSoft

Canva

Job description

San Diego State University’s Department of Anthropology seeks an Administrative Support Coordinator II to provide comprehensive coordination across academic personnel, curriculum, scheduling, and finances. This role supports graduate program processes, admissions, onboarding, orientation, and thesis defense logistics, while assisting department operations and events.

The position works closely with the Department Chair, faculty, staff, students, and central university units to ensure timely