Executive Administrative Support Coordinator

California State University; San Diego (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Time off

Education support

Health coverage

Retirement plan

Job summary

San Diego State University is seeking an Administrative Support Coordinator II to join the Office of the Vice President for Student Affairs and Campus Diversity. You will provide essential administrative and operational support to university leadership while serving as a welcoming point of contact for students, families, campus partners, and visitors.

You will coordinate calendars, meetings, and special projects, ensuring timely and thoughtful support for daily operations and sensitive matters.

Qualifications

• Experience providing administrative and executive-level support.
• Excellent organizational and time-management skills.
• Experience providing customer service and front-office support.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office and office management systems.
• Experience coordinating events and processing financial documents.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate executive calendars, meetings, travel arrangements, and administrative priorities for university leadership.
• Serve as a primary point of contact for students, families, and campus partners, responding to inquiries and coordinating referrals.
• Prepare correspondence, reports, meeting materials, and confidential documentation with accuracy and discretion.
• Support university events, special projects, purchasing, and day-to-day office operations.
• Train and coordinate student assistants while supporting front-office services and workflow.

Skills

Calendar management

Travel arrangements

Office administration

Customer service

Written communications

MS Office

Budget support

Confidentiality

Education

High school diploma

Tools

Administrative databases

Job description

San Diego State University is seeking an Administrative Support Coordinator II to join the Office of the Vice President for Student Affairs and Campus Diversity. You will provide essential administrative and operational support to university leadership while serving as a welcoming point of contact for students, families, campus partners, and visitors.

You will coordinate calendars, meetings, and special projects, ensuring timely and thoughtful support for daily operations and sensitive matters.