Academic Operations Coordinator — Theatre, TV & Film

The California State University; San Diego (CA); Hybrid; USD 49,000 - 71,000; Full time

Benefits offered by this job

Generous time off

CalPERS pension

Health coverage

CSU tuition waiver

FlexCash and life/disability insurance

Job summary

San Diego State University is seeking a School Coordinator to manage administrative and clerical operations for the School of Theatre, Television, and Film in San Diego. The role supports the Director, Academic Advisor, faculty, and students, handling schedules, records, payroll, and meetings.

This full-time, non-exempt position offers hybrid work options (telecommuting up to 1 day/week after a one-year probation) and provides a pathway to contribute to both academic coursework and public

Qualifications

• Two to four years of related experience preferred.
• Experience in a higher education setting or public sector setting preferred.
• Experience processing academic appointments preferred.
• Experience providing administrative support to a Director and/or Department Chair preferred.
• Experience in Microsoft Word, Excel, and related database software; Oracle, AdobeSign and similar software and/or database applications.

Responsibilities

• Administrative Coordination: Coordinate daily main office operations and provide administrative support to the School Director, Associate Director, Academic Advisor, area heads, committees, faculty, staff, and students.
• Academic Administration: Process faculty appointments and contracts, initiate background checks, maintain personnel files, support instructional reports, and coordinate related employment and payroll documentation.
• Class Scheduling: Enter and maintain course schedules for regular and winter sessions, verify the accuracy of room, time, and faculty assignments, identify conflicts, and communicate issues to relevant parties.
• Curriculum and Records: Coordinate curricular proposals, monitor approval deadlines, maintain current curriculum and School records, and distribute surveys supporting accreditation and evaluation activities.
• Budget Coordination: Monitor instructional and student payroll budgets, track expenditures, analyze budget activity, prepare fiscal reports, and recommend adjustments in collaboration with the School Director.
• Office and Event Operations: Coordinate meetings, receptions, events, and other activities; prepare and distribute meeting minutes; maintain supplies and equipment; and coordinate facilities, building access, technology, and service issues.
• Student Employee Support: Hire, train, and supervise office student employees and graduate assistants, including coordinating attendance and absence reporting.

Skills

Administrative experience

Higher education experience

Academic appointments

Office support to Director/Chair

Microsoft Word

Excel

Oracle

AdobeSign

Tools

Microsoft Word

Excel

Oracle

AdobeSign

Job description

San Diego State University is seeking a School Coordinator to manage administrative and clerical operations for the School of Theatre, Television, and Film in San Diego. The role supports the Director, Academic Advisor, faculty, and students, handling schedules, records, payroll, and meetings.

This full-time, non-exempt position offers hybrid work options (telecommuting up to 1 day/week after a one-year probation) and provides a pathway to contribute to both academic coursework and public