Hybrid Admin Coordinator - Academic Dept

The California State University; San Diego (CA); Hybride; USD 49 000 - 71 000; Plein temps

Résumé du poste

San Diego State University’s Department of Anthropology seeks an Administrative Support Coordinator II to provide comprehensive administrative coordination across academic personnel, curriculum, scheduling, financial activities, graduate programs, and department events.

Working with the Department Chair, faculty, staff, students, and university offices, the role requires discretion, organization, and the ability to apply CSU policies while managing multiple priorities and deadlines.

Qualifications

• Fully functional knowledge of standard office procedures and organizational structures.
• Strong written and oral communication skills in English.
• Knowledge of budgeting basics and business mathematics preferred.
• Experience handling confidential matters in a university setting preferred.
• Ability to quickly learn new office software and systems.

Responsabilités

• Coordinate recruitment, appointments, reappointments, evaluations, and documentation for faculty and staff.
• Coordinate course scheduling, curriculum updates, and academic reporting.
• Process purchasing, reimbursements, travel, and other expenditures while monitoring budgets.
• Manage payroll, time-reporting, and personnel records for faculty and staff.
• Support graduate admissions, onboarding, orientation, and thesis defense logistics.
• Prepare calendar, meeting materials, minutes, and correspondence for the Department Chair.
• Coordinate departmental facilities, space, equipment, inventory, communications, and related events.

Connaissances

Microsoft Word

Excel

Coordinate administrative support

Diversity experience

Budgeting

Confidential matters

Office procedures

Canva

OnBase

Banner

PeopleSoft

Formation

High school diploma or equivalent

Outils

OnBase

Banner

PeopleSoft

Canva

Description du poste

San Diego State University’s Department of Anthropology seeks an Administrative Support Coordinator II to provide comprehensive administrative coordination across academic personnel, curriculum, scheduling, financial activities, graduate programs, and department events.

Working with the Department Chair, faculty, staff, students, and university offices, the role requires discretion, organization, and the ability to apply CSU policies while managing multiple priorities and deadlines.