Hybrid Administrative Support Coordinator — Academic Ops

San Diego State University; San Diego (CA); Hybrid; USD 45,000 - 66,000; Full time

Job summary

San Diego State University’s Department of Women’s, Gender, and Sexuality Studies is seeking an Administrative Support Coordinator to help manage academic operations, faculty processes, budgeting, and day-to-day department coordination.

The role covers appointment documentation, purchasing and travel, onboarding, payroll, and office logistics, reporting to the Department Chair. It is a full-time, benefits-eligible position with a small telecommuting option and standard SDSU hours.

Qualifications

• Experience supporting diverse populations and coordinating with stakeholders and leaders.
• Strong knowledge of university infrastructure, policies, and procedures.
• Experience supporting LGBTQIA+ students, staff, or community members preferred.

Responsibilities

• Academic and Faculty Support: prepare appointment docs, maintain records, assist with scheduling and room coordination, and support faculty evaluation processes.
• Business and Financial Support: assist purchasing, reimbursements, travel, and related transactions, monitor budgets and financial records.
• Personnel Administration: prepare appointment paperwork, onboarding, payroll, and RTP documentation.
• Administrative Operations: support the Department Chair, manage files, supplies, and coordinate meetings/events.

Skills

Experience supporting diverse Popul.,

Knowledge of university policies

Experience supporting LGBTQIA+ people

Education

High school or technical/vocational program with related office experience

Job description

San Diego State University’s Department of Women’s, Gender, and Sexuality Studies is seeking an Administrative Support Coordinator to help manage academic operations, faculty processes, budgeting, and day-to-day department coordination.

The role covers appointment documentation, purchasing and travel, onboarding, payroll, and office logistics, reporting to the Department Chair. It is a full-time, benefits-eligible position with a small telecommuting option and standard SDSU hours.