Store Operations & Paperwork Specialist

CarMax; Winston-Salem (NC); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Sick time benefits

Vacation time based on service

Floating holiday time

Job summary

CarMax is seeking a Business Operations Associate to support store operations, handling sales, auctions, and appraisals with strong customer service and meticulous attention to detail.

You will manage cash, audits, and critical paperwork while coordinating with multiple teams in a fast-paced setting; flexibility for nights, weekends, and holidays is required. CarMax emphasizes integrity and transparency in every transaction.

Qualifications

• Ability to read, interpret, and record data accurately for compliance and reporting.
• Strong organizational and multitasking skills in a deadline-driven environment.
• Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
• Effective verbal and written communication skills for customer and team interactions.
• Ability to lift up to 20 lbs and work on your feet for extended periods.
• Commitment to confidentiality, integrity, and adherence to CarMax policies.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
• Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
• Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
• Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
• Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
• Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Skills

Data interpretation

Organization & multitasking

Microsoft Office

Verbal & written communication

Physical stamina (lift 20 lbs)

Confidentiality & integrity

Flexibility (nights/weekends/holidays)

Tools

MS Office

Job description

CarMax is seeking a Business Operations Associate to support store operations, handling sales, auctions, and appraisals with strong customer service and meticulous attention to detail.

You will manage cash, audits, and critical paperwork while coordinating with multiple teams in a fast-paced setting; flexibility for nights, weekends, and holidays is required. CarMax emphasizes integrity and transparency in every transaction.