Staffing Coordinator

Jobtailor; Leominster (MA); On-site; USD 55,000 - 85,000; Full time

Job summary

Jobtailor identifies staffing needs in a healthcare setting and coordinates with managers to ensure adequate coverage. You will enter schedules in the automated system and prepare daily staffing reports.

The role requires strong organizational, analytical and communication skills, plus three years of staffing experience in healthcare, with proficiency in MS Office and PeopleSoft.

Qualifications

• High school diploma or equivalent.
• Knowledge of basic medical terminology.
• Strong organizational skills and attention to detail.
• Strong follow up skills.
• Strong interpersonal and communication skills.
• Ability to build and maintain positive working relationships.
• Basic knowledge of MS Office applications and the ability to learn new software programs rapidly.
• Knowledge of automated scheduling systems.
• Ability to read, write and speak clearly in English.
• Minimum three (3) years of staffing experience in a healthcare organization.

Responsibilities

• Identify staffing needs and confer with managers throughout the day.
• Enter data accurately in the automated scheduling system.
• Compile daily staffing information and discuss with the appropriate manager or director.
• Participate in daily Patient Flow bed meeting “huddles.”
• Make calls to fill staffing needs.
• Validate constant observation needs and communicate changes in staffing needs to charge nurses.
• Coordinate payroll data entry and time card completion.
• Function as a “superuser” with automated scheduling system.
• Compile productivity reports, attendance calendars, and overtime reports.
• Distribute reports to Finance Dept. and the Chief Nursing Officer (CNO).
• Provide training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants.
• Validate accuracy of schedules and provide daily staffing reports to off-shift nursing supervisors.

Skills

Staffing management

Data entry

Productivity reporting

Attendance tracking

Payroll coordination

Education

High school diploma or equivalent

Tools

Automated Scheduling System

MS Office

PeopleSoft

Job description

Identifies staffing needs and confers with appropriate managers throughout the day
Responsible for the accurate entry in the automated scheduling system
Compiles daily staffing information and discusses with the appropriate manager or director
Participates in daily Patient Flow bed meeting “huddles”
Makes calls to fill staffing needs
Validates constant observation needs and communicates with charge nurses any changes in staffing needs
Identifies overtime staffing and participates in reduction of expenses
In conjunction with the Managers, identifies and maintains staffing allocations and staffing needs to meet patient volume and acuity and to meet budgetary goals
Coordinates payroll data entry, completion of automated time card and People Soft sheets
Functions as a “superuser” with automated scheduling system
Compiles productivity reports, attendance calendars, and overtime reports
Distributes reports to Finance Dept. and the Chief Nursing Officer (CNO)
Provides training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants
Validates accuracy of schedules and provides daily staffing reports to the off-shift nursing supervisors

Requirements

• High school diploma or equivalent
• Knowledge of basic medical terminology
• Strong organizational skills and attention to detail
• Strong follow up skills
• Strong interpersonal and communication skills
• Ability to build and maintain positive working relationships
• Basic knowledge of MS Office applications and the ability to learn new software programs rapidly
• Knowledge of automated scheduling systems
• Ability to read, write and speak clearly in English
• Minimum three (3) years of staffing experience in a healthcare organization

Core Competencies

Demonstrates expertise in staffing management within healthcare settings, utilizing automated scheduling systems to optimize staffing allocations and ensure compliance with budgetary goals. Strong organizational and communication skills facilitate effective collaboration with nursing staff and management.

Highest-signal resume keywords

• Staffing Experience
• Automated Scheduling Systems
• Organizational Skills
• Interpersonal Skills
• Basic Medical Terminology

ATS Optimization Keywords

Hard Skills

• Staffing Management
• Data Entry
• Productivity Reporting
• Attendance Tracking
• Payroll Coordination

Soft Skills

• Attention to Detail
• Follow Up Skills
• Communication Skills
• Relationship Building

Industry Keywords

• Healthcare Organization
• Patient Flow
• Staffing Allocations
• Budgetary Goals

Tools & Technologies

• Automated Scheduling System
• MS Office Applications
• PeopleSoft