Staffing Coordinator

Harboroaks; Conway (AR); On-site; USD 36,000 - 48,000; Full time

Job summary

Harboroaks is seeking a Staffing Scheduler to organize and prepare work schedules for nursing units in Conway, AR. You will monitor census, staffing needs, admissions/discharges, and arrange coverage to ensure quality patient care.

The role requires experience with automated scheduling platforms, healthcare scheduling, and proficiency in Word/Excel. Collaboration with HR/payroll and attendance at leadership meetings is expected.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Responsibilities

• Monitor census, staffing, scheduled admissions and discharges to ensure staff coverage.
• Prepare monthly staffing schedule and communicate issues to staff.
• Amend staffing schedule to provide quality patient care.
• Find coverage for time-off requests and call-outs.
• Track absenteeism and distribute reports to leaders.
• Coordinate staffing for program transports as needed.
• Provide administrative support as needed.
• Calculate lateness, Daily FTE and weekend shift reports bi-weekly.
• Collect and compute time clock adjustment forms and punch reports.
• Work with HR and payroll to resolve paycheck issues.
• Attend staffing and nursing leadership meetings.

Skills

Automated scheduling platforms

Healthcare scheduling

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Overview

PURPOSE STATEMENT:

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Responsibilities

ESSENTIAL FUNCTIONS:

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

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