Staffing Coordinator

Harboroaks; Alexandria (LA); On-site; USD 24,796 - 38,572; Full time

Job summary

Harboroaks is seeking a dedicated Scheduling Coordinator to organize and manage nursing unit work schedules in alignment with census and patient acuity. The role emphasizes accuracy, timeliness, and collaboration with HR and payroll to ensure smooth operations.

You will monitor staffing, prepare monthly schedules, arrange coverage for time-off, track absenteeism, and support leadership meetings. Proficiency with Word/Excel and automated scheduling platforms is required, with healthcare

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel proficiency required.

Responsibilities

• Monitor census, staffing, admissions and discharges to ensure adequate staff per shift.
• Prepare monthly staffing schedule and communicate issues to staff.
• Amend staffing schedules to provide quality patient care.
• Find coverage for nursing time-off and call-outs.
• Track absenteeism and report as assigned.
• Coordinate staffing for program transports.
• Provide administrative support as needed.
• Calculate lateness, FTE, and weekend shift reports; distribute to leaders.
• Collect and calculate time clock adjustment forms and punch reports.
• Work with HR and payroll to resolve paycheck issues.
• Attend staffing and nursing leadership meetings.

Skills

Scheduling

Microsoft Word

Excel

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Overview

PURPOSE STATEMENT:

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Responsibilities

ESSENTIAL FUNCTIONS:

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.