Staffing Coordinator

clearskyhealth; Lake City (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

Clearskyhealth in Florida is seeking a Staffing Coordinator to ensure proper nursing staffing patterns and patient care ratios. You will integrate company values into daily practice and work closely with Nursing management to optimize coverage and efficiency.

The role requires strong MS Office skills, scheduling expertise, and reliable communication to support the Nursing department and maintain safety standards. This position emphasizes collaboration, accuracy, and timely payroll support.

Qualifications

• High School diploma or equivalent required.
• Two years of healthcare experience required.
• Scheduling experience in medical environments preferred.

Responsibilities

• Collaborate with Nursing management to establish staffing patterns and schedules.
• Maintain staff attendance logs to reflect accurate status.
• Coordinate securing nursing staff for planned absences, leaves, and emergencies, including agency coordination as needed.
• Assist with timesheets and payroll-related needs; investigate discrepancies.
• Manage PRN pool to ensure coverage at all times and communicate issues to DON and HR as needed.
• Promote safety and adherence to Infection Prevention standards; maintain regular attendance.
• Complete required trainings and perform other duties to support organizational effectiveness.

Skills

MS Office proficiency

Scheduling techniques

Critical thinking

Typing & math

Time management

Confidentiality

Team collaboration

Communication (written & verbal)

Education

High School diploma or equivalent

Two years healthcare experience

Scheduling experience in medical environment (preferred)

Tools

MS Office Suite

Job description

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

The Staffing Coordinator is responsible for timely and appropriate staffing of Nursing department staff to ensure proper and consistent patient care ratios are met. This position must integrate company values into daily practice.

Essential Functions

• Works with Nursing management to establish appropriate staffing patterns and schedules for Nursing department personnel.
• Maintains staff attendance logs on all necessary staff so logs are current, accurate, and reflect proper employee status at any given time.
• Coordinates securing nursing staff to fill planned absences, leaves, and unplanned call-ins and special needs during inclement weather and other staffing emergencies. May include coordinating with staffing agencies.
• Assists Nursing management with timesheets and other staffing related payroll needs. Investigates discrepancies as required.
• Coordinates PRN pool with Nursing management to ensure ability to meet coverage needs at any time.
• Communicates attendance issues to DON and HR as needed.
• May be required to work during inclement weather and other staffing emergencies.
• Provides an environment conducive to safety for patients, visitors, and staff. Assesses the risks for safety and implements appropriate precautions. Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completed required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Minimum Education & Experience

• High School diploma or equivalent required.
• Two (2) years' experience in health care setting required.
• Scheduling experience in medical environment preferred.

Required Licenses, Certifications, and/or Documentation

• None

Required Knowledge, Skills, and Abilities

• Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
• Knowledge of planning and scheduling techniques.
• Demonstrates critical thinking skills.
• Demonstrates typing and working math skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality and safety standards.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.
• Effective organizational and time management skills.
• Effective written and verbal communication skills.

Physical Requirements Over the Course of a Shift

• A significant amount of sitting, often for prolonged periods of time.
• Lifting/exerting of up to 25 lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.