Coordinator Staffing II

Ridgeview-2; Waconia (MN); On-site; USD 24,000 - 36,000; Part time

Job summary

Ridgeview Medical Center in Waconia, MN is seeking a part-time Scheduling Coordinator to build and maintain staff schedules for hospital departments. You will support daily staffing needs with managers and charge nurses, and ensure timely hour exchanges and data integrity.

The role emphasizes accurate timecard processing, staffing huddles, and effective communication with staff. Prior scheduling experience and strong organizational skills are valued in a fast-paced healthcare setting.

Qualifications

• High school diploma or equivalent.
• 1 year staffing/scheduling experience preferred.
• Detail oriented and organized.
• Ability to communicate in English (written and spoken).
• Ability to multi-task in a fast-paced environment.
• Able to work autonomously and as part of a team.

Responsibilities

• Create and maintain schedules for inpatient and outpatient areas.
• Process timecards and hours; verify totals by pay period.
• Assess staffing needs and coordinate with managers/charge nurses.
• Provide courteous customer service while maintaining confidentiality.
• Utilize staffing software to generate and present reports for leadership.
• Support quality and resource utilization improvements.

Skills

Detail oriented

Organized

English communication

Multitasking

Autonomous / team player

Education

High school diploma or equivalent

Tools

Microsoft Office

UKG

Oracle

Job description

• Location 500 S. MAPLE STREET,Waconia, MN, 55387,United States
• Job Category Administrative Support
• Employee Type Part Time Benefit Elig

Purpose of Job

This position is responsible for building and maintaining the employee schedules for the supported departments, with the support of managers and/or charge nurses. Supports the daily staffing needs of the hospitals.

Job Functions

Scheduling

• Creates and implements schedules to provide qualified staff for designated inpatient and outpatient areas.
• Creates schedulescomplying withcriteria of hospital policies, contractual agreements, if applicable, employee educational, orientation needs, and hospital/unit needs.
• Schedules are posted, meeting suggested staffing patterns and necessary skill mix for each designated unit.
• Hour exchanges are processed ina timelyandaccuratemanner.
• Evaluates the impact of hour exchanges on future staffing levels/skill mix.
• PTO requestsare reviewed and approved based upon hospital and unit/department policy and contractual requirements.
• Scheduling practices reflect cost effective placement of staff.

Timecard Processing

• Timecards are updated daily and completed atendof each pay period.
• Hours are verified and accurately totaled.
• Reports are generated for the leaders on a quarterly basis and asneededwhichalerts leaders to any concerns or trends.

Staffing Responsibilities

• Assistswith arranging nursing coverage for current shifts based on established guidelines and needs
• Accepts and recordsimmediate and future staffing needs,notifyingsupervisors andappropriate departments, and secures replacements as directed.
• Conduct staffing huddles, to review daily staffing
• State data collection and reporting

Customer Service

• Recognizes staff individuality and uniqueness is respected and preserved asappropriate.
• Maintains confidentiality of staff issues
• Demonstrates empathy and caring by actively listening.
• Communicate with staff and management in a clear,timely, and understandable way.
• Responds to customer needs and questions.
• Works ina timely, organized, and clearly understood fashion.

Technology

• Has the ability to utilize the staffing technology resources to produce the outcomesnecessary.
• Understandsand create reports that willassistleaders in their staffing needs.
• Maintainsaccurateand updated computerdatabase.

Quality / Resource

• Applies effective timeutilizationand organizational skills to achieve productivity and promote efficientutilizationof resources.
• Demonstrates flexibility and creativity in response to meeting the changing units/department’sneeds.
• Identifiesand communicates quality concerns/suggestions for positive change.

High school graduate or equivalent

1 year staffing/scheduling experience preferred

Knowledge/Skills/Abilities

Detail oriented and organized

Ability to meet and maintain the necessary background checks as aligned with position functions

Ability to communicate in the English language for effective written and verbal correspondence in order to complete job functions as mentioned above

Ability to work and multi-task in a fast paced environment

Ability to work autonomously and as a team

• Adaptable to changes in work environment and pace

Excellent written and verbal communication skills

Ability to communicate in the English language for effective written and verbal correspondence in order to complete job functions as mentioned above

Preferred Qualifications

Previous staffing coordinator experience in a medical center/health care setting

Experience with Microsoft Software, UKG and Oracle

Cognitive and Mental Demands

Time Awareness - Frequent
Writing - Continuous
Initiation of Work - Occasional
Memory - Continuous
Receptiveness to Change - Occasional
Reasoning - Continuous
Required Sequences in Work - Frequent
Problem Solving - Continuous
Attentiveness Duration - Continuous
Social Interactions - Frequent
Mathematical Aptitude - Occasional
Conflict Management - Seldom
Reading - Continuous
Detail Oriented - Continuous