Staffing Coordinator

Acadia Healthcare; Alexandria (LA); On-site; USD 35,000 - 54,000; Full time

Job summary

Acadia Healthcare is seeking a Staffing Scheduler to organize and prepare work schedules across nursing units according to census, patient acuity, and program needs. You’ll monitor staffing levels, coordinate coverage for time‑offs, and provide administrative support to HR and payroll.

The role requires a High School diploma, experience with automated scheduling platforms, and proficiency in Word and Excel; CPR certification is also required or offered on hire.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel knowledge required.

Responsibilities

• Monitor census, staffing, admissions and discharges to ensure appropriate staff on each shift.
• Prepare monthly staffing schedule and communicate issues to staff.
• Amend staffing schedule as needed to provide quality patient care.
• Find coverage for all nursing time-off requests and call-outs.
• Track absenteeism as assigned.
• Coordinate staffing for program transports as needed.
• Provide administrative support as needed.
• Run lateness, Daily FTE and weekend shift reports and distribute to leaders bi-weekly.
• Collect and calculate program nursing time clock adjustments and punch reports.
• Work with HR and payroll teams to resolve paycheck issues as needed.
• Attend staffing meetings and nursing leadership meetings as needed.

Skills

Staff scheduling

Automated scheduling platforms

Healthcare scheduling

Microsoft Word

Microsoft Excel

Education

High School diploma or equivalent

Tools

Scheduling software

Job description

Purpose Statement

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Essential Functions

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time‑off requests and call‑outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi‑weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

Other Functions

• Perform other functions and tasks as assigned.

Education / Experience / Skill Requirements

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Licenses / Designations / Certifications

• CPR and de‑escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.