Staffing Coordinator

Harboroaks; Fox Acres (OH); On-site; USD 42,000 - 66,000; Full time

Job summary

Harboroaks is seeking a Staffing Scheduler for nursing units in Fox Acres, Ohio. This role organizes and prepares work schedules based on census and patient acuity to ensure safe, efficient staffing.

You will monitor staffing levels, coordinate accommodations for time-off, and collaborate with HR and payroll to resolve issues, while maintaining compliance with hospital policies and nursing guidelines.

Qualifications

• High School diploma or equivalent.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel knowledge required.

Responsibilities

• Monitor census, staffing, admissions and discharges to ensure adequate staff per shift.
• Prepare monthly staffing schedule and communicate issues to staff.
• Amend staffing schedule to provide quality patient care.
• Find coverage for time-off requests and call-outs.
• Track absenteeism as assigned.
• Coordinate staffing for program transports as needed.
• Provide administrative support as needed.
• Calculate lateness, Daily FTE and weekend shift reports and share with leaders.
• Collect and calculate nursing time clock adjustment forms and punch detail reports.
• Work with HR and payroll to resolve paycheck issues.
• Attend staffing meetings and nursing leadership meetings.
• Other duties as assigned.

Skills

Scheduling coordination

Healthcare scheduling

Communication

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

PURPOSE STATEMENT:

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Responsibilities

ESSENTIAL FUNCTIONS:

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

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