Staffing Coordinator

Acadia Healthcare; Conway (AR); On-site; USD 35,000 - 52,000; Full time

Job summary

Acadia Healthcare is seeking a Staffing Scheduler to organize and prepare nursing unit work schedules based on census and patient acuity. You will monitor staffing needs, coordinate coverage for time off, and prepare bi-weekly reports for leadership. This role requires experience with scheduling platforms and strong MS Word/Excel skills.

Join our team to support patient care through effective staffing, with opportunities to collaborate with HR and leadership across facilities.

Qualifications

• High School diploma or equivalent is required.
• Experience with automated scheduling platforms is required.
• Experience in healthcare scheduling is preferred.
• Microsoft Word and Excel knowledge and experience are required.

Responsibilities

• Organize and prepare monthly staffing schedules.
• Monitor census and staffing to ensure adequate shift coverage.
• Coordinate coverage for time off and call-outs.
• Prepare reports on FTE, lateness, and payroll issues with HR.
• Attend staffing and nursing leadership meetings.
• Provide administrative support as needed.

Skills

Microsoft Word

Microsoft Excel

Scheduling platforms

Healthcare scheduling

Education

High School diploma or equivalent

Tools

Scheduling software

Job description

Purpose Statement

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Essential Functions

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time‑off requests and call‑outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi‑weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

Other Functions

• Perform other functions and tasks as assigned.

Education / Experience / Skill Requirements

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Licenses / Designations / Certifications

• CPR and de‑escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.