Staffing Coordinator

Acadia; Alexandria (LA); On-site; USD 38,000 - 58,000; Full time

Job summary

Acadia is seeking a Staffing Scheduler to organize nursing work schedules based on census and patient acuity. You will monitor staffing levels, coordinate coverage for time off, and communicate scheduling issues to staff and leadership.

The role requires experience with automated scheduling platforms and proficiency in Microsoft Word/Excel. CPR and de-escalation training are required upon hire. Equal employment opportunities are provided.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel proficiency required.

Responsibilities

• Organize and prepare work schedules according to nursing guidelines.
• Monitor census, staffing, admissions and discharges to ensure staff coverage.
• Prepare monthly staffing schedule and communicate issues to staff.
• Amend staffing schedule as needed to provide quality care.
• Find coverage for time-off requests and call-outs.
• Track absenteeism and coordinate program transports when needed.
• Provide administrative support to HR and payroll teams.
• Attend staffing and nursing leadership meetings.
• Calculate lateness, FTE and weekend shift reports bi-weekly.
• Collect and compute time-clock adjustments and punch reports.

Skills

Staff scheduling

Microsoft Word

Microsoft Excel

Communication

Attention to detail

Education

High School diploma or equivalent

Tools

Automated scheduling platforms

Payroll systems

Job description

Purpose Statement:

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Essential Functions:

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time‑off requests and call‑outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi‑weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time‑clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

Other Functions:

• Perform other functions and tasks as assigned.

Education / Experience / Skill Requirements:

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Licenses / Designations / Certifications:

• CPR and de‑escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.