Staffing Administrative Assistant – HR & Recruiting Support

KP Staffing; Round Rock (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

KP Staffing in Austin is seeking an Administrative Assistant to provide essential support to the staffing and recruiting teams, manage records, and handle confidential information with professionalism.

This role involves multitasking, coordinating with recruiters, candidates, employees, and clients, and maintaining accurate data across staffing systems. Schedule is Monday–Friday, 8:00 AM–5:00 PM, with a pay range of $18.00–$20.00 per hour.

Qualifications

• Previous administrative, staffing, recruiting, human resources, or office experience preferred.
• Strong communication and customer service skills.
• Excellent organizational and time-management abilities.

Responsibilities

• Provide day-to-day administrative support to the staffing and recruiting team.
• Assist recruiters with candidate communication, scheduling, and follow-up.
• Answer incoming phone calls, emails, and general inquiries.
• Maintain and update candidate and employee records in staffing systems and databases.
• Assist with onboarding paperwork, new hire documentation, and employment files.
• Verify and maintain accurate employee information and documentation.
• Assist with timesheet collection, review, and follow-up as needed.
• Track employee attendance, schedules, assignments, and other staffing-related information.
• Communicate with candidates and temporary employees regarding assignments, schedules, and general questions.
• Assist with client communications and provide administrative support as needed.
• Prepare reports, spreadsheets, documents, and other administrative materials.
• Enter data accurately into internal systems and maintain organized files.
• Assist with background checks, employment verifications, and other pre-employment processes.
• Follow up with candidates and employees regarding missing documentation or required information.
• Maintain confidentiality of employee, candidate, and client information.
• Support the recruiting team with additional administrative tasks and projects as needed.

Skills

Communication skills

Time management

Multitasking

MS Office

Data entry

Tools

Microsoft Excel

Outlook

ATS software

Job description

KP Staffing in Austin is seeking an Administrative Assistant to provide essential support to the staffing and recruiting teams, manage records, and handle confidential information with professionalism.

This role involves multitasking, coordinating with recruiters, candidates, employees, and clients, and maintaining accurate data across staffing systems. Schedule is Monday–Friday, 8:00 AM–5:00 PM, with a pay range of $18.00–$20.00 per hour.