Administrative Assistant-Commercial Real Estate Firm

Burnett Specialists Staffing | Recruiting; Austin (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

A prestigious commercial real estate firm in Austin is seeking an Administrative Assistant to provide comprehensive support to their team. Responsibilities include managing schedules, assisting with lease administration, and ensuring efficient office operations. Ideal candidates will have a Bachelor's degree and relevant experience in administrative roles.

Qualifications

• 1+ year of administrative or customer service experience.
• Bachelor Degree preferred.

Responsibilities

• Provide full administrative support including phone support and filing.
• Schedule and coordinate meetings and assist in lease administration activities.
• Prepare and code invoices for Property Manager’s approval.

Skills

Customer Service

Administrative Support

Communication

Education

Bachelor Degree

Job description

Direct message the job poster from Burnett Specialists Staffing | Recruiting

Prestigious commercial real estate firm is seeking an Administrative Assistant to support their team.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events, as requested
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with company policies
• Prepare and code invoices for Property Manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Qualifications

• Bachelor Degree preferred
• 1+ year of administrative, customer service experience and/ or accounting experience

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and Accounting/Auditing

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