Administrative Assistant

KP Staffing; Round Rock (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

KP Staffing in Austin is seeking an Administrative Assistant to provide essential support to the staffing and recruiting teams, manage records, and handle confidential information with professionalism.

This role involves multitasking, coordinating with recruiters, candidates, employees, and clients, and maintaining accurate data across staffing systems. Schedule is Monday–Friday, 8:00 AM–5:00 PM, with a pay range of $18.00–$20.00 per hour.

Qualifications

• Previous administrative, staffing, recruiting, human resources, or office experience preferred.
• Strong communication and customer service skills.
• Excellent organizational and time-management abilities.

Responsibilities

• Provide day-to-day administrative support to the staffing and recruiting team.
• Assist recruiters with candidate communication, scheduling, and follow-up.
• Answer incoming phone calls, emails, and general inquiries.
• Maintain and update candidate and employee records in staffing systems and databases.
• Assist with onboarding paperwork, new hire documentation, and employment files.
• Verify and maintain accurate employee information and documentation.
• Assist with timesheet collection, review, and follow-up as needed.
• Track employee attendance, schedules, assignments, and other staffing-related information.
• Communicate with candidates and temporary employees regarding assignments, schedules, and general questions.
• Assist with client communications and provide administrative support as needed.
• Prepare reports, spreadsheets, documents, and other administrative materials.
• Enter data accurately into internal systems and maintain organized files.
• Assist with background checks, employment verifications, and other pre-employment processes.
• Follow up with candidates and employees regarding missing documentation or required information.
• Maintain confidentiality of employee, candidate, and client information.
• Support the recruiting team with additional administrative tasks and projects as needed.

Skills

Communication skills

Time management

Multitasking

MS Office

Data entry

Tools

Microsoft Excel

Outlook

ATS software

Job description

KP Staffing is now hiring an Administrative Assistant in Austin, Texas!

We are seeking a reliable, organized, and detail-oriented administrative assistant to join our staffing team. This position will provide administrative and operational support in a fast-paced staffing environment and will work closely with recruiters, candidates, employees, and clients.

The ideal candidate is someone who is comfortable multitasking, communicating with people throughout the day, maintaining accurate records, and handling sensitive employee and candidate information with professionalism and confidentiality.

Schedule and Pay

Schedule: Monday – Friday, 8:00 A.M - 5:00 P.M.

Pay: $18.00 - 20.00

Key Responsibilities

• Provide day-to-day administrative support to the staffing and recruiting team.
• Assist recruiters with candidate communication, scheduling, and follow-up.
• Answer incoming phone calls, emails, and general inquiries.
• Maintain and update candidate and employee records in staffing systems and databases.
• Assist with onboarding paperwork, new hire documentation, and employment files.
• Verify and maintain accurate employee information and documentation.
• Assist with timesheet collection, review, and follow-up as needed.
• Track employee attendance, schedules, assignments, and other staffing-related information.
• Communicate with candidates and temporary employees regarding assignments, schedules, and general questions.
• Assist with client communications and provide administrative support as needed.
• Prepare reports, spreadsheets, documents, and other administrative materials.
• Enter data accurately into internal systems and maintain organized files.
• Assist with background checks, employment verifications, and other pre-employment processes.
• Follow up with candidates and employees regarding missing documentation or required information.
• Maintain confidentiality of employee, candidate, and client information.
• Support the recruiting team with additional administrative tasks and projects as needed.

Qualifications

• Previous administrative, staffing, recruiting, human resources, or office experience preferred.
• Strong communication and customer service skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to handle multiple priorities in a fast-paced environment.
• Comfortable communicating with candidates, employees, and clients by phone, email, and text.
• Proficiency with Microsoft Office, especially Microsoft Excel and Outlook.
• Strong data entry and computer skills.
• Ability to learn and navigate staffing or applicant tracking systems.
• Professional and dependable with a strong work ethic.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to be team-oriented, willing to support recruiters, and other team members.
• Adaptable and able to prioritize changing staffing needs.

Preferred Experience

• Staffing agency experience but not required.
• Recruiting or candidate coordination experience.
• Experience with an Applicant Tracking System (ATS) or staffing software.
• Experience with employee onboarding and new hire paperwork.
• Experience tracking attendance, schedules, or timesheets.
• Experience working in a high-volume administrative environment.

Why Join Us?

This is an opportunity to build valuable experience in staffing, recruiting, human resources, and office administration while working in a fast-paced environment. The position offers exposure to candidate management, employee support, client communication, onboarding, and the overall staffing process.