SRM Operations Administrative Specialist

FHI 360; United States; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Pension plan

Paid time off

Professional development

Job summary

FHI 360 is seeking an Administrative Associate II within the Strategy and Resource Mobilization (SRM) operating group. The role provides administrative, operational, and project coordination support to the SRM team, including the Senior Vice President and reports to the Associate Director, SRM Operations.

The position involves meeting planning, travel support, data and knowledge management, onboarding, and cross-functional collaboration across the organization.

Qualifications

• Ability to manage competing requests, clarify priorities, anticipate bottlenecks and follow through accurately in a fast-paced environment.
• Records and documents information accurately.
• Handles sensitive information with discretion, sound judgment, and confidentiality.

Responsibilities

• Collaborates with the Associate Director, SRM Operations to ensure team needs and requirements are met.
• Processes consultant agreements and manages associated invoices.
• Provides administrative support to SRM leadership including scheduling meetings and organizing travel and expenses.
• Maintains trackers and documents timelines and follow-ups for SRM operational processes.
• Compiles and quality-checks data for SRM reports, presentations, dashboards, and leadership updates.
• Maintains SRM knowledge management systems including SharePoint channels and templates.
• Supports SRM internal communications via distribution lists, Teams/SharePoint channels, calendars and announcements.
• Owns the SRM onboarding process for new employees.
• Fulfills other administrative and special project duties as assigned.
• Provides surge support for SRM as needed.

Skills

Prioritization

Documentation

Confidentiality

Education

Associates Degree or International Equivalent

Bachelor's Degree preferred

Job description

FHI 360 is seeking an Administrative Associate II within the Strategy and Resource Mobilization (SRM) operating group. The role provides administrative, operational, and project coordination support to the SRM team, including the Senior Vice President and reports to the Associate Director, SRM Operations.

The position involves meeting planning, travel support, data and knowledge management, onboarding, and cross-functional collaboration across the organization.