Remote Administrative Specialist - Organization & Ops Support

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera is seeking an Administrative Specialist to provide comprehensive administrative support across the organization. The role emphasizes organization, proactive task management, and accurate record-keeping while supporting teams with day-to-day needs.

Responsibilities include managing documents, calendars, communications, and cross-team coordination, with a focus on confidentiality and process improvement. Remote collaboration with internal and external contacts is anticipated.

Qualifications

• Previous experience in administrative support or a similar role.
• Experience managing documents, records, data, schedules, and administrative processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Multitasking

Problem solving

Documentation

Independent work

Confidentiality

Adaptability

Remote collaboration

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an Administrative Specialist to provide comprehensive administrative support across the organization. The role emphasizes organization, proactive task management, and accurate record-keeping while supporting teams with day-to-day needs.

Responsibilities include managing documents, calendars, communications, and cross-team coordination, with a focus on confidentiality and process improvement. Remote collaboration with internal and external contacts is anticipated.