Executive Administrative Assistant to Senior Leaders

RS&H; Tallahassee (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

RS&H is seeking an Administrative Assistant II to join our Tallahassee team in-office five days a week.

You will provide administrative and project support to senior leaders, coordinating meetings and appointments, including attendance at external events; preparing reports, meeting minutes, presentations, agreements and contract documents; coordinating and booking travel and assisting in preparing and submitting expense reports; maintain electronic and physical files; calling vendors to obtain

Qualifications

• Requires a high school diploma or equivalent and five years of relevant experience.
• Associate's or bachelor's degree is preferred.
• Advanced knowledge of administrative duties, coordination of complex projects and events, and Microsoft Office.
• Exceptional written and oral communication, attention to detail, and strong organization and prioritization.

Responsibilities

• Coordinate and schedule meetings and appointments for senior leaders, including external events.
• Prepare reports, meeting minutes, presentations, agreements and contract documents.
• Coordinate and book travel and assist in preparing and submitting expense reports.
• Maintain electronic and physical files.
• Call vendors to obtain quotes.
• Serve as a point of contact and resource for visitors.

Skills

Advanced Microsoft Office

Meeting scheduling

Communication skills

Client/vendor liaison

Education

High school diploma

Associate/Bachelor preferred

Tools

Microsoft Office Suite

Job description

RS&H is seeking an Administrative Assistant II to join our Tallahassee team in-office five days a week.

You will provide administrative and project support to senior leaders, coordinating meetings and appointments, including attendance at external events; preparing reports, meeting minutes, presentations, agreements and contract documents; coordinating and booking travel and assisting in preparing and submitting expense reports; maintain electronic and physical files; calling vendors to obtain