Remote Administrative Assistant (Entry Level)

Recruit Monitor; Seattle (WA); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A leading recruitment agency is looking for a Remote Administrative Assistant (Entry Level) in Seattle. The ideal candidate will support executives by managing schedules, coordinating travel, and creating reports. This remote position allows for some on-site work, and requires strong time management, organization skills, and proficiency in Microsoft Office. The successful applicant will have at least 3 years of relevant experience and a collaborative work attitude. Competitive salary and benefits provided.

Qualifications

• 3+ years of experience supporting and engaging with executives.
• Experience coordinating and processing travel arrangements.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Manage executive schedules using virtual resource tools.
• Coordinate business travel and monitor logistics.
• Create and maintain communication reports and presentations.

Skills

Time management

Relationship building

Organization skills

Multi-tasking

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Data interpretation

Team collaboration

Tools

WebEx

SharePoint

Concur

SSPN

Job description

Remote Administrative Assistant (Entry Level)

About the job Remote Administrative Assistant (Entry Level)

We are looking for someone with exceptional time management skills who is willing to take initiative and work under minimal supervision. The ideal candidate will possess a growth mindset with a desire to continually expand their skills and knowledge by actively engaging in projects/activities outside of their normal scope of work.

Position Responsibilities:

• Prioritize and manage the schedule for executives using highly advanced expertise with calendars and virtual resource tools to increase efficient use of time based on directors business priorities
• Experience building strong relationships with key partners including customers, peers, and leadership team in both onsite and virtual environments
• Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assist in reconciling corporate credit card charges
• Create and maintain a 30-60-90 day look-ahead of key meetings and events, proactively facilitate any preparation needed for future events
• Identify alternates for meeting attendance as needed
• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Communicate information typically sensitive in nature relative to the Business Unit or Enterprise
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources such as computing equipment, telecommunications, and office supplies
• Plan, support and implement logistics for executive level internal and/or external events and meetings across multiple sites
• Create, edit and maintain communication such as reports and presentations
• Track and maintain information relative to department and business operations
• Possess demonstrable organization skills and attention to detail with the ability to multi-task

This position allows telecommuting. The selected candidate will be required to perform some work onsite at one of the listed location options. The ratio will vary based on business needs.

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements
• 3+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges
• 3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
• 3+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership
• Experience managing and organizing multiple deliverables and deadlines with minimal direction
• A team player, able to work in collaborative environment
• Experience as a subject matter expert with system and tools: WebEx, SharePoint, Concur, SSPN and travel and expense reporting
• Experience prioritizing action items and plans around key business objectives and distinguish between urgent and important.