Executive Assistant II

Lancesoft; Bridgewater Township (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

Lancesoft in Bridgewater, NJ is seeking an Executive Assistant to provide high-level administrative support to senior leaders in a fast-paced, regulated environment. The role requires strong judgment, impeccable organization, and ability to anticipate executive needs while managing multiple priorities with discretion.

Onsite, Mon-Fri, 7:30–4:00 or 8:00–4:30, duration 6–12 months. The ideal candidate will have at least three years of EA experience, a high school diploma (college degree

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum of three years experience supporting senior leaders in an executive assistant role.
• Experience in corporate or highly regulated environments; pharma or life sciences background a plus.

Responsibilities

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
• Act as a liaison with other Executive Assistants to align schedules and leadership activities
• Handle confidential and sensitive information with discretion and professionalism
• Process and reconcile travel and expense reports using Concur; manage executive communications
• Maintain organized filing systems in line with company standards
• Support special projects requiring independent judgement and coordination
• Ensure office operations run smoothly, including supply management and ad hoc executive support

Skills

Microsoft Office Suite

Calendar management

Travel coordination

Executive communications

Discretion

Independent work

Education

High School Diploma or equivalent

College degree preferred

Tools

SharePoint

Concur

Job description

ONSITE POSITION - SHIFT - MON-FRI 7: 30AM - 4PM OR 8AM - 4: 30PM - DURATION - 6 to 12 MONTHS. The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism. The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.

Key Responsibilities

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
• Handle highly confidential and sensitive information with absolute discretion and professionalism
• Process and reconcile travel and expense reports using Concur Screen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responses
• Maintain organized electronic and physical filing systems in line with company and compliance standards
• Support special projects and initiatives requiring independent judgement, coordination, and follow-through
• Ensure office operations run smoothly, including supply management and ad hoc executive support as needed

Skills & Capabilities

• Demonstrated ability to work independently with minimal direction while exercising sound judgement
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint;SharePoint experience preferred.
• Diligent experience a plus.
• Strong written and verbal communication skills, with confidence engaging senior leaders and external partners
• Highly organized, detail-oriented, and able to manage competing priorities under pressure
• Proactive, solutions-focused mindset with strong anticipation and planning skills
• Professional presence, discretion, and ability to navigate a corporate executive environment
• Strong interpersonal skills and a collaborative, team-oriented approach

Qualifications & Experience

• High school diploma or equivalent required;college degree preferred
• Minimum of three years experience supporting senior leaders in an executive assistant role
• Experience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plus

Additional Requirements

• Willingness to work extended hours or overtime as business needs require
• Ability to handle confidential information with the highest level of integrity
• Reliable transportation required