Executive Assistant

Insight Global; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Insight Global seeks an Executive Assistant to provide high-level support to the CEO during a fast-paced, early commercialization phase. The role covers calendar and travel management, board and leadership meeting support, event logistics, and handling special projects requiring discretion and strong judgment.

Ideal candidates have 3–5 years of administrative and EA experience, superb organizational skills, and proficiency with standard office software.

Qualifications

• 3–5 years of administrative experience.
• 3–5 years of executive assistant experience.
• Experience managing multiple calendars.
• Experience coordinating domestic and international travel.
• Strong event-planning and project-management experience.
• Excellent organization, time management, and scheduling skills.
• Strong written and verbal communication skills.
• Strong attention to detail and follow-through.
• Sound judgment, discretion, and ability to anticipate executive needs.
• Ability to succeed in a fast-paced, high-growth environment.
• Proficiency with computer software and presentation tools.

Responsibilities

• Manage the CEO’s calendar, including meetings, conferences, teleconferences, and travel.
• Coordinate domestic and international flights, hotels, transportation, meeting logistics, and detailed itineraries.
• Monitor cancellations, delays, and itinerary changes, resolving issues proactively.
• Maintain travel confirmations, expense records, and supporting documentation.
• Coordinate quarterly board meetings, leadership gatherings, employee events, and special projects.
• Support team meetings and travel, including the National Sales Meeting.
• Welcome guests and customers and appropriately direct inquiries.

Skills

Calendar management

Travel coordination

Event planning

Project management

Time management

Communication

Attention to detail

Discretion

Problem solving

Office software

Tools

Microsoft Office Suite

Adobe

Salesforce CRM

Job description

Insight Global is seeking an Executive Assistant for a top healthcare and medical technology client. This individual will provide high-level support to the CEO within a fast-paced organization entering an early commercialization phase. The Executive Assistant will own complex calendar and travel coordination, support board and leadership meetings, lead company-event logistics, and manage special projects requiring discretion, sound judgment, and exceptional attention to detail. This is an excellent opportunity for a proactive professional who anticipates needs, solves problems quickly, and enjoys contributing across executive support and office operations.

Must-Haves

• 3–5 years of administrative experience
• 3–5 years of executive assistant experience
• Experience managing multiple calendars
• Experience coordinating domestic and international travel
• Strong event-planning and project-management experience
• Excellent organization, time management, and scheduling skills
• Strong written and verbal communication skills
• Strong attention to detail and consistent follow-through
• Sound judgment, discretion, and ability to anticipate executive needs
• Ability to succeed in a fast-paced, high-growth environment
• Proficiency with computer software and presentation tools

Plusses

• Experience supporting a CEO or senior executive
• Experience coordinating board meetings and national company events
• Familiarity with Microsoft Office Suite, Adobe, and Salesforce CRM
• Reporting and presentation experience
• Background in healthcare, medical devices, or an early-stage commercialization environment

Day-to-Day

• Manage the CEO’s calendar, including meetings, conferences, teleconferences, and travel
• Coordinate domestic and international flights, hotels, transportation, meeting logistics, and detailed itineraries
• Monitor cancellations, delays, and itinerary changes, resolving issues proactively
• Maintain travel confirmations, expense records, and supporting documentation
• Coordinate quarterly board meetings, leadership gatherings, employee events, and special projects
• Support team meetings and travel, including the National Sales Meeting
• Welcome guests and customers and appropriately direct inquiries