Full-Time Executive Assistant

SWI Digital; Houston (TX); Remote; USD 48,000 - 68,000; Full time

Job summary

SWI Digital is seeking a highly organized Executive Assistant to provide administrative support to top executives in a fully remote environment. You will own calendars, arrange complex meetings, manage communications, and coordinate travel while protecting confidential information.

The role requires excellent written and verbal communication, strong time management, and the ability to work independently with minimal supervision.

Qualifications

• Experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Ability to work independently in a remote environment.
• Proficiency with productivity tools such as Google Workspace, MS Office, and Zoom.

Responsibilities

• Provide day-to-day administrative and executive support to leadership.
• Manage calendars, scheduling, appointments, and meetings.
• Coordinate meetings, agendas, follow-ups, and action items.
• Monitor and organize email, correspondence, and other communications.
• Prepare documents, presentations, and other business materials.
• Assist with travel coordination, scheduling, and logistics.
• Maintain organized digital files and records.
• Track deadlines, tasks, and follow-ups.
• Communicate with clients, vendors, and team members professionally.
• Identify opportunities to improve organization and efficiency.

Skills

Organizational skills

Time management

Written and verbal communication

Remote work proficiency

Calendar management

Travel coordination

Education

Associate degree

Tools

Google Workspace

Microsoft Office

Zoom

Job description

Job Overview

We are seeking a highly organized, proactive, and dependable full-time Executive Assistant to provide administrative and operational support to upper-level executives within the organization in a fully remote environment. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion and acts as a primary point of contact for stakeholders. The right person will be comfortable working independently, managing competing priorities, communicating effectively, and anticipating needs.

Key Responsibilities

• Provide day-to-day administrative and executive support to leadership


• Manage calendars, scheduling, appointments, and meetings


• Coordinate meetings, agendas, follow-ups, and action items


• Monitor and organize email, correspondence, and other communications


• Prepare documents, presentations, reports, and other business materials


• Conduct research and compile information as needed


• Assist with travel coordination, scheduling, and logistics when applicable


• Maintain organized digital files, records, and documentation


• Track deadlines, tasks, and important follow-ups


• Communicate with clients, vendors, team members, and other business contacts professionally


• Assist with special projects and general business operations


• Identify opportunities to improve organization, efficiency, and workflow


• Handle sensitive and confidential information with professionalism and discretion


• Take initiative and proactively address administrative needs without requiring constant direction

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or similar role


• Excellent organizational and time-management skills


• Strong written and verbal communication skills


• Ability to prioritize multiple tasks and meet deadlines


• Strong attention to detail and follow-through


• Ability to work independently in a remote environment


• Professional judgment and discretion when handling confidential information


• Comfortable learning new software, systems, and technology


• Proficiency with common productivity tools such as Google Workspace, Microsoft Office, Zoom, or similar platforms


• Reliable internet connection and a professional, distraction-free remote work environment


• Ability to anticipate needs, take initiative, and solve problems independently

Experience

• Associate degree or equivalent combination of education and relevant professional experience may be considered.


• Minimum of 2 years of progressively responsible administrative, executive assistant, operations, or related experience, preferably supporting senior or upper-level executives.


• Relevant certifications or professional development in executive administration, project management, or business operations are a plus.

Location: Remote