Sr. Executive Administrative Assistant

St. George Tanaq Corporation; Atlanta (GA); On-site; USD 52,000 - 78,000; Full time

Job summary

Tanaq Support Services (TSS), a subsidiary of St. George Tanaq Corporation, seeks a Sr. Executive Administrative Assistant to support federal executives in Atlanta.

The role requires multi-tasking and interaction with senior leaders and agency programs, with on-site work from 8:00 am to 4:30 pm. Responsibilities include coordinating VIP visits, managing calendars, handling travel orders, and compiling briefing materials while ensuring compliance with agency guidelines.

Qualifications

• Experience at a federal agency such as the CDC required.
• Minimum of 5 years of C-Suite experience.
• Experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Ability to obtain government clearance and handle confidential information.

Responsibilities

• Facilitate VIP visits for the Director and Senior Executive Staff, including clearance processing and escorting visitors.
• Manage space for meetings and events using agency conference areas and internal resources.
• Triage phone communications for the Senior Executive Staff.
• Prepare reports, training requests, and briefing materials from emails and other sources.
• Arrange and coordinate calendar scheduling, meetings, events, and itineraries for Senior Executive Staff and distribute agendas to external partners.
• Prepare and coordinate domestic and international travel orders and other documents using government systems.
• Troubleshoot phone, computer, and equipment issues.
• Collect and analyze data for special projects and develop presentations and briefing materials.
• Act as liaison between Senior Executive Staff, agency offices, and national/international organizations.
• Prepare monthly calendar reports and project summaries.
• Other duties as assigned.

Skills

Microsoft Office Suites

Communication

Attention to detail

Confidentiality

Government clearance eligibility

C-Suite coordination

Tools

CONCUR travel system

TASNet

NCAMS

SharePoint

Job description

Description

Overview

Tanaq Support Services (TSS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in health, agriculture, technology, and other government services. TSS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About the Role

We are seeking a Sr. Executive Administrative Assistant to support the our federal government client. The Sr. Executive Administrative Assistant will serve as professional administrative support to Senior Executives. All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs.

This role will report to work onsite at the client's location in Atlanta, Georgia. Work hours are 8:00 am to 4:30 pm.

Responsibilities

• Facilitate VIP visits for the Director and other Senior Executive Staff. Plan, schedule, ensure security clearance is processed prior to visit, escort visitors to appropriate meetings and/or events. Conduct visitor coordination for non-US Citizens by utilizing the NCAMS system to properly clear non-US visitors.
• Manage and secure space to accommodate meetings and events using agency's conference areas and internal resources to include minor logistics.
• Triage phone communication for the Senior Executive Staff.
• Prepare Senior Executive Staff reports, training requests and briefing materials while using information from emails and other sources for anticipated events, corresponding reference documents and notations on special issues. Ensures documents are in the proper agency format.
• Arrange and coordinate calendar scheduling, meetings, events, prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners, stakeholders, and other representatives.
• Prepare and coordinate all domestic and international travel orders and other documents for Senior Executive Staff using agency's government travel system.
• Ensure efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners, stakeholders, and other representatives.
• Troubleshoot phone, computer, and other equipment issues.
• Collect and analyze data for special projects while working together with other agency sources in developing presentations, briefings materials, talking points, and award materials.
• Provide excellent attention to detail, communication, and act as a liaison between Senior Executive Staff, other agency offices, and national and international organizations to facilitate meetings and invitation requests. and act as a liaison between Senior Executive Staff, other agency offices, and national and international organizations to facilitate meetings and invitation requests. Information may consist of policy, procedure, correspondences, and other confidential and sensitive information. This role is required to be in compliance with Health and Human Services and agency guidelines.
• Serve as the liaison for the Business Operations and Management Team (BOM) for time and attendance (TASNET) and initiate VISA requests.
• Prepare monthly calendar reports for posting on the web; and update spreadsheet information on the workgroups.
• Prepare and submit monthly project summary reports, including accomplishments and deliverables/documents produced.
• Other duties as assigned.

Requirements

Required Skills and Experience

• Prior experience working at federal agency such as the CDC required.
• Minimum of 5 years of C-Suite experience.
• Prior experience ensuring efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, preparing itineraries for Senior Executive Staff, etc.
• Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.Prior experience process time and attendance in the TASNet system.
• Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Excellent written and verbal communication and attention to detail.
• Ability to handle confidential information.
• Ability to obtain government clearance.
• Abide by Drug-free workplace policy.
• Must be legally authorized to work in