Executive Assistant III

DTSV, Inc.; Washington (District of Columbia); Hybrid; USD 90,000 - 110,000; Full time

Job summary

DTSV, Inc. seeks an experienced Executive Assistant to support the executive team of a Federal agency on a headquarters professional services program in Washington, DC.

The role handles calendar management, travel, meetings, and correspondence, ensuring task quality and compliance with policies. The successful candidate will maintain executive documents, coordinate projects, and serve as a primary contact with internal and external stakeholders, collaborating with onsite Government management to

Qualifications

• Must be a US citizen.
• Nine (9) years of experience.
• Bachelor's degree, or thirteen (13) years of experience.
• Active Secret clearance required.
• Proficiency with Microsoft Office suite including Outlook, Teams, Word, PowerPoint, Excel, Project, Visio, Power BI.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
• Ensure administrative tasks meet task quality standards.
• Maintain and organize executive documents, ensuring accuracy, confidentiality, and policy compliance.
• Assist in coordinating and managing executive projects, ensuring timely completion and alignment with goals.
• Serve as a key contact between executives and internal/external stakeholders; ensure effective communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up actions.
• Identify opportunities for process improvement and implement changes to enhance efficiency.
• Consult with onsite Government management on operations and execution results.
• Prepare written communication per the Customer's writing guide, free of typos and formatting flaws.

Skills

Calendar management

Travel arrangements

Meeting coordination

Correspondence handling

Communication with stakeholders

Education

Bachelor's degree

13+ years of experience

Tools

Outlook

Teams

Word

PowerPoint

Excel

Project

Visio

Power BI

Job description

DTSV is seeking an experienced Executive Assistant to provide comprehensive administrative support to the executive team of our Customer, a Federal agency, on a headquarters professional support services program. This key position handles calendar management, travel arrangements, meeting coordination, and correspondence, and ensures administrative tasks meet task quality standards. The program provides approximately two hundred (200) professional support personnel across the Customer's nine (9) headquarters offices in the Greater Washington, DC region, with growth expected over the life of the contract. The Executive Assistant maintains and organizes executive documents, assists in coordinating and managing executive projects, and serves as a key point of contact between executives and internal and external stakeholders. The role consults frequently with onsite Government management.

The Executive Assistant III shall be responsible for the following:

• Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
• Ensure administrative tasks meet task quality standards.
• Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
• Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals.
• Serve as a key point of contact between executives and internal and external stakeholders, ensuring effective and efficient communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.
• Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.
• Consult frequently with onsite Government management on operations and execution results in planning and delivery.
• Prepare written communication in accordance with the Customer's writing guide, free of typos, grammar discrepancies, and formatting flaws.

This is an on-site position located in Washington, DC. The salary range for this position is $90,000 to $110,000 annually.

Requirements

• Must be a US Cizitien
• Nine (9) years of experience.
• Bachelor's degree, or thirteen (13) years of experience.
• Proficiency using standard Microsoft Office software, including Outlook, Teams, Word, PowerPoint, Excel, Project, Visio, and Power BI.
• Must have an active Secret clearance.

Physical Demands:

Work is performed in an office environment. Required to stand, walk and sit; talk or hear, both in person and by telephone. Required to use a computer throughout the work.

We are an Equal Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.