Sr Administrative Assistant

HNTB Corporation; Atlanta (GA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

HNTB Total Rewards

Job summary

HNTB Corporation is seeking an Administrative professional to join their Atlanta, GA office. This role involves maintaining schedules, coordinating meetings, and preparing various reports and correspondence.

Ideal candidates will have at least 4 years of related experience and a high school diploma. Important skills include confidentiality, planning, and the ability to manage multiple tasks efficiently.

The position offers a comprehensive benefits package and a commitment to diversity and equal opportunity.

Qualifications

• Minimum of 4 years related administrative experience.
• Ability to handle multiple tasks and changing priorities.

Responsibilities

• Maintains calendars, schedules appointments, and coordinates meetings.
• Screens incoming communications and answers routine questions.
• Prepares reports and correspondence using appropriate software.
• Organizes and maintains office files and records.
• Prepares and submits expense reports.

Skills

Confidentiality

Planning and time management

Organizational skills

Attention to detail

Composing and editing documents

Education

High School Diploma/GED

Job description

What You’ll Do

• Maintains multiple calendars and schedules appointments. Coordinates and schedules meetings and prepares meeting agendas. Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries.
• Screens incoming calls, emails, letters and visitors. Answers routine questions and provides information on behalf of the manager. Sorts and distributes incoming mail and prepares outgoing mail. Routes or answers routine correspondence not requiring manager’s attention.
• Communicates management’s instructions or desires to various individuals and/or departments and initiates follow‑up action. Furnishes and obtains information from other executives or outside representatives as requested.
• Prepares reports, gathering and summarizing a variety of data from multiple sources. Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items.
• May transcribe dictation, often covering subjects of a technical and/or confidential nature.
• Performs other duties as assigned.

What You’ll Need

• High School Diploma/GED or equivalent
• 4 years related administrative experience

What We Prefer

• Ability to maintain confidentiality
• Planning, time management and organizational skills
• Ability to balance multiple tasks and changing priorities
• Attention to detail
• Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity)

Benefits

HNTB Total Rewards

Equal Opportunity Employer / Disability / Veteran

Equal Opportunity Employer/Disability/Veteran

Visa Sponsorship

Visa sponsorship is not available for this position.

Location

Atlanta, GA