Sr. Executive Administrative Assistant

Tanaq-Support-Services-LLC; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Tanaq Support Services is seeking a Sr. Executive Administrative Assistant to support a federal government client in Atlanta, GA.

This role will provide professional administrative support to Senior Executives, requiring multi-tasking and interaction with internal and external executives and programs. Work hours are 8:00 am to 4:30 pm onsite at the client location, and the ideal candidate will coordinate calendars, travel orders, meetings, and sensitive information while ensuring compliance with

Qualifications

• Minimum 5 years of C-Suite experience.
• Experience at a federal agency such as CDC is preferred.
• Experience coordinating calendar scheduling, meetings, and itineraries for Senior Executives.
• Experience processing federal travel orders in CONCUR/TASNet systems.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint).
• Ability to handle confidential information and obtain government clearance.
• Authorized to work in the United States.

Responsibilities

• Facilitate VIP visits for the Director and Senior Executives, including security clearance processing and escort duties.
• Manage space for meetings and events using agency conference areas and internal resources.
• Triage phone communications for Senior Executive Staff.
• Prepare reports, training requests, and briefing materials with proper agency formatting.
• Coordinate calendars, meetings, and itineraries for Senior Executive Staff and distribute agendas to partners and stakeholders.
• Prepare and coordinate domestic and international travel orders and related documents.
• Troubleshoot phone, computer, and equipment issues.
• Collect and analyze data for special projects and develop presentations and talking points.
• Liaise with agency offices and international organizations to facilitate meetings and invitations.

Skills

C-Suite experience

Strong communication

Government clearance

Work authorization (US)

Confidential handling

Travel coordination

Multitasking

Tools

Microsoft Office

SharePoint

Job description

Description

Overview

Tanaq Support Services (TSS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in health, agriculture, technology, and other government services. TSS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About the Role

We are seeking a Sr. Executive Administrative Assistant to support the our federal government client. The Sr. Executive Administrative Assistant will serve as professional administrative support to Senior Executives. All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs.

This role will report to work onsite at the client's location in Atlanta, Georgia. Work hours are 8:00 am to 4:30 pm.

Responsibilities

• Facilitate VIP visits for the Director and other Senior Executive Staff. Plan, schedule, ensure security clearance is processed prior to visit, escort visitors to appropriate meetings and/or events. Conduct visitor coordination for non-US Citizens by utilizing the NCAMS system to properly clear non-US visitors.
• Manage and secure space to accommodate meetings and events using agency's conference areas and internal resources to include minor logistics.
• Triage phone communication for the Senior Executive Staff.
• Prepare Senior Executive Staff reports, training requests and briefing materials while using information from emails and other sources for anticipated events, corresponding reference documents and notations on special issues. Ensures documents are in the proper agency format.
• Arrange and coordinate calendar scheduling, meetings, events, prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners, stakeholders, and other representatives.
• Prepare and coordinate all domestic and international travel orders and other documents for Senior Executive Staff using agency's government travel system.
• Ensure efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners, stakeholders, and other representatives.
• Troubleshoot phone, computer, and other equipment issues.
• Collect and analyze data for special projects while working together with other agency sources in developing presentations, briefings materials, talking points, and award materials.
• Provide excellent attention to detail, communication, and act as a liaison between Senior Executive Staff, other agency offices, and national and international organizations to facilitate meetings and invitation requests. and act as a liaison between Senior Executive Staff, other agency offices, and national and international organizations to facilitate meetings and invitation requests. Information may consist of policy, procedure, correspondences, and other confidential and sensitive information. This role is required to be in compliance with Health and Human Services and agency guidelines.
• Serve as the liaison for the Business Operations and Management Team (BOM) for time and attendance (TASNET) and initiate VISA requests.
• Prepare monthly calendar reports for posting on the web; and update spreadsheet information on the workgroups.
• Prepare and submit monthly project summary reports, including accomplishments and deliverables/documents produced.
• Other duties as assigned.

Requirements

Required Skills and Experience

• Prior experience working at federal agency such as the CDC required.
• Minimum of 5 years of C-Suite experience.
• Prior experience ensuring efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, preparing itineraries for Senior Executive Staff, etc.
• Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.Prior experience process time and attendance in the TASNet system.
• Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Excellent written and verbal communication and attention to detail.
• Ability to handle confidential information.
• Ability to obtain government clearance.
• Abide by Drug-free workplace policy.
• Must be legally authorized to work in