Sr. Executive Administrative Assistant

Tanaq Health; Atlanta (GA); On-site; USD 90,000 - 130,000; Full time

Job summary

Tanaq Support Services (TSS) seeks a Sr. Executive Administrative Assistant to provide professional administrative support to Senior Executives for a federal client in Atlanta, GA.

The role requires multi-tasking, confidentiality, and liaison with national and international partners. Onsite work from 8:00 am to 4:30 pm, with responsibilities including itinerary planning, meeting space management, travel orders, and VIP visitor coordination for executives and agencies.

Qualifications

• Bachelor’s Degree required with 5 years of C-Suite executive support experience; 6–8 years’ experience may substitute.

Responsibilities

• Coordinate calendar scheduling, meetings and events for Senior Executives.
• Prepare reports, briefing materials and reference documents in proper agency format.
• Arrange domestic and international travel using the agency travel system.
• Triage executive phone communications and act as liaison with internal and external stakeholders.
• Coordinate VIP visits, security clearance processes, and visitor management.

Skills

C-Suite experience

Calendar management

Executive support

Travel coordination

Communication

Confidential information handling

Education

Bachelor’s Degree

6–8 years of experience in lieu of Bachelor’s Degree

Tools

Microsoft Office Suite

SharePoint

Concur travel system

NCAMS

TASNet

Job description

Overview

Tanaq Support Services (TSS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in health, agriculture, technology, and other government services. TSS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

Description

Tanaq Support Services (TSS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in health, agriculture, technology, and other government services. TSS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About The Role

We are seeking a Sr. Executive Administrative Assistant to support the our federal government client. The Sr. Executive Administrative Assistant will serve as professional administrative support to Senior Executives. All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs.

This role will report to work onsite at the client's location in Atlanta, Georgia. Work hours are 8:00 am to 4:30 pm.

Responsibilities

• Facilitate VIP visits for the Director and other Senior Executive Staff. Plan, schedule, ensure security clearance is processed prior to visit, escort visitors to appropriate meetings and/or events. Conduct visitor coordination for non-US Citizens by utilizing the NCAMS system to properly clear non-US visitors.
• Manage and secure space to accommodate meetings and events using agency's conference areas and internal resources to include minor logistics.
• Triage phone communication for the Senior Executive Staff.
• Prepare Senior Executive Staff reports, training requests and briefing materials while using information from emails and other sources for anticipated events, corresponding reference documents and notations on special issues. Ensures documents are in the proper agency format.
• Arrange and coordinate calendar scheduling, meetings, events, prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners, stakeholders, and other representatives.
• Prepare and coordinate all domestic and international travel orders and other documents for Senior Executive Staff using agency's government travel system.
• Ensure efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners, stakeholders, and other representatives.
• Troubleshoot phone, computer, and other equipment issues.
• Collect and analyze data for special projects while working together with other agency sources in developing presentations, briefings materials, talking points, and award materials.
• Provide excellent attention to detail, communication, and act as a liaison between Senior Executive Staff, other agency offices, and national and international organizations to facilitate meetings and invitation requests. Information may consist of policy, procedure, correspondences, and other confidential and sensitive information. This role is required to be in compliance with Health and Human Services and agency guidelines.
• Serve as the liaison for the Business Operations and Management Team (BOM) for time and attendance (TASNET) and initiate VISA requests.
• Prepare monthly calendar reports for posting on the web; and update spreadsheet information on the workgroups.
• Prepare and submit monthly project summary reports, including accomplishments and deliverables/documents produced.
• Other duties as assigned.

Requirements

Required Skills and Experience

• Prior experience working at federal agency such as the CDC required.
• Minimum of 5 years of C-Suite experience.
• Prior experience ensuring efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, preparing itineraries for Senior Executive Staff, etc.
• Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
• Prior experience process time and attendance in the TASNet system.
• Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Excellent written and verbal communication and attention to detail.
• Ability to handle confidential information.
• Ability to obtain government clearance.
• Abide by Drug-free workplace policy.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Education and Training

• Bachelor’s Degree plus 5 years of C-Suite Executive Assistance experience; 6–8 years of experience in lieu of Bachelor’s Degree may be considered.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• May need to lift up to 25 pounds occasionally.

Who We Are

Tanaq Support Services (TSS) is a public health contractor, certified 8(a) business, owned by St. George Tanaq Corporation, an Alaska Native Corporation. (ANC). We listen to our stakeholders and leverage our science, technology, communication, and program expertise to understand and provide feedback as we develop solutions.

Our Commitment to Non-Discrimination

Tanaq is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law. Tanaq complies with the Drug-free Workplace Act of 1988 and E-Verify.

If you are an individual with a disability and need assistance completing any part of the application process, please email [e-mail] to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.

Notice on Candidate AI Usage

Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience, skills and education. To ensure the integrity of the interview process, the use of artificial intelligence (AI) tools to generate or assist with responses during phone, in person and virtual interviews is not allowed. However, candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at [e-mail].