Sr. Administrative Assistant

iMPact Business Group; West Olive (MI); On-site; USD 38,000 - 48,000; Full time

Job summary

Impact Business Group clients a Michigan public utility seeking an Administrative Assistant II to support office operations. The role is training-focused, handling clerical, data-entry, and routine tasks while developing higher‑level administrative skills.

You will maintain daily production reports, assist visitors, schedule travel, manage calendars, prepare forms and reports in MS Office, and assist in presentation development.

Qualifications

• 2+ years' experience as an Administrative Assistant.
• 2+ years' experience in a specialized/functional area/discipline.
• Experience using electronic calendaring to schedule meetings for many attendees; interface with diverse teams.

Responsibilities

• Maintain daily production reports.
• Assist visitors and provide front-desk support.
• Coordinate travel scheduling and office space.
• Perform routine to complex clerical tasks and data entry.
• Prepare forms, reports, and presentation materials using MS Office.
• Track inventories and report on them.
• Prioritize multiple tasks and manage calendar priorities.
• Communicate clearly and professionally.

Skills

MS Office suite

Verbal and written communication

Interpersonal skills

Analytical skills

Organizational skills

Multitasking

Tools

Word

Excel

PowerPoint

Visio

OneNote

Job description

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Administrative Assistant.

DUTIES:

The Administrative Assistant II is an individual that is being trained on new, higher-level administrative/support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks. Tasks may include typing, filing, taking dictation, data entry, verifying quality of work, making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, and using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.

• Maintaining daily production reports
• Assisting visitors
• Performing other miscellaneous office tasksTravel scheduling/coordination and office space coordination
• Making calculations in an accurate manner
• Becoming familiar with Company policies and procedures
• Working knowledge and use of Microsoft Office programs - Word, Excel, and PowerPoint experience is required; Visio and OneNote experience is a plus
• Providing assistance in presentation development using MS Office tools (Word, PowerPoint, Excel) li>
• Performing standard to complex office tasks
• Tracking, maintaining, and reporting on various inventories
• Prioritizing and handling multiple tasks
• Complex integration of conflicting calendar priorities
• Excellent verbal and written communication skills
• Excellent interpersonal and analytical skills
• Excellent organizational skills
• Results-oriented

REQUIREMENTS:

2+ years' experience as an Administrative Assistant

2+ years' experience in a specialized/functional area/discipline

Experience using electronic calendaring to schedule meetings for many attendees Must be able to interface and work with teams with diverse disciplines, understand their administrative needs and requirements. Must be willing and able to rely on Policies, Procedures, Job Aids and pre-established guidelines to perform the functions of the position. The successful candidate will possess good computer skills, including the aptitude and ability to learn and use one or more versions of specialized software.