Administrative Assistant

TPI Global Solutions; Michigan; On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in energy is seeking an Administrative Assistant in Grand Rapids, MI, to provide essential support to Business Operations. This role includes tasks such as scheduling, payroll processing, and accounts payable management, requiring strong organizational skills and attention to detail. Candidates should be proficient in Microsoft Office and willing to learn new systems. The position offers training for specialized software and a chance to work collaboratively with diverse teams.

Qualifications

• Strong attention to detail, accuracy, and organization
• Ability to prioritize tasks and work in a team-oriented environment
• Self-motivated with a willingness to learn new systems and processes

Responsibilities

• Support Field Leaders in Gas & Electric Distribution operations
• Perform ARCOS scheduling and payroll tasks
• Handle Accounts Payable: purchase requisitions, card reconciliation
• Sort/distribute mail and assist with general office administration
• Operate equipment such as plotters and scanners

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Attention to detail

Organization

Team-oriented

Self-motivated

Tools

SAP

Plotter

Scanner

Job description

Administrative Assistant – TPI Global Solutions

Location: Grand Rapids, MI

Job Summary

The Administrative Assistant provides essential support to Business Operations by assisting multiple Gas and Electric Distribution Field Leaders across various locations. This role ensures smooth day-to-day operations through scheduling, payroll processing, accounts payable, purchasing, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to work collaboratively with diverse teams. Training is available for specialized systems and software.

Key Responsibilities

• Support Field Leaders in Gas & Electric Distribution operations and special projects
• Perform ARCOS scheduling and payroll tasks (correct errors, release timesheets)
• Handle Accounts Payable: purchase requisitions, card reconciliation, check requests
• Sort/distribute mail and assist with general office administration
• Operate equipment such as plotters and scanners (as needed)
• May require lifting/carrying loads (5–35 lbs)

Required Skills

• Microsoft Word, Excel, Access, Outlook
• Strong attention to detail, accuracy, and organization
• Ability to prioritize tasks and work in a team-oriented environment
• Self-motivated with a willingness to learn new systems and processes

Preferred Skills

• SAP (Front/Back Office)
• Plotter and scanner operation

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative
• Industries: Oil and Gas