Site Operations & Facilities Coordinator (Multi-Location)

1199-Seiu; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

1199-SEIU is seeking a Facilities Coordinator to act as the on-site liaison for SSD, landlords, and vendors, coordinating maintenance, space changes, and moves. You will manage room scheduling, supply inventory, and general logistics to maintain safe and efficient office operations.

The role requires 2+ years in office operations or facilities coordination, strong MS Office skills, and excellent communication. Flex hours and travel between NY offices may be required.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Minimum of two years' experience in office operations or facilities coordination.
• Proficient in Word, Excel, Outlook; strong Excel skills.
• Excellent communication and multitasking abilities.

Responsibilities

• Serve as the primary on-site liaison with SSD, landlords, vendors, and building management for facilities requests.
• Coordinate maintenance requests, workspace changes, and office moves with timely follow-through.
• Schedule conference rooms, classrooms, and shared spaces for meetings and events.
• Monitor supply inventory and coordinate replenishments for equipment and systems access.
• Handle mail, packages, deliveries, and general office logistics.
• Maintain safe, organized office spaces and support health and safety protocols.
• Manage front desk operations across multiple locations, greet visitors and direct inquiries.
• Enter and maintain operational data in TEF systems with data integrity.
• Anticipate operational needs, escalate concerns, and track requests to completion.
• Assist with travel between TEF locations and flexible work hours, including weekends as needed.

Education

High school diploma or equivalent

Associate's degree in Business Administration or Facilities Management

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

1199-SEIU is seeking a Facilities Coordinator to act as the on-site liaison for SSD, landlords, and vendors, coordinating maintenance, space changes, and moves. You will manage room scheduling, supply inventory, and general logistics to maintain safe and efficient office operations.

The role requires 2+ years in office operations or facilities coordination, strong MS Office skills, and excellent communication. Flex hours and travel between NY offices may be required.