Facilities & Office Operations Lead

The SSI Group; Mobile, Northern (AL, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The SSI Group is seeking a proactive Facilities & Office Manager to oversee daily operations, oversee building maintenance, and manage vendor contracts. The role ensures safety, efficiency, and a productive work environment across the office.

You will coordinate inspections, manage space allocations, and supervise facilities staff and contractors, while supporting events and onboarding activities. Strong organizational and communication skills are essential.

Qualifications

• Minimum Associate's Degree in Business Administration, Office Management, Facilities Management, or related field.
• 3 years of experience in office management, facilities coordination, workplace operations, or related role.
• Experience coordinating vendors, service providers, maintenance activities, and building-related projects.
• Experience managing multiple priorities, schedules, and deadlines in a fast-paced environment.

Responsibilities

• Oversee office operations and facility maintenance to ensure efficient daily functioning.
• Coordinate building inspections and maintenance with vendors and the corporate office.
• Manage office supplies, furniture, and equipment inventories.
• Negotiate contracts with service providers and manage payment processes.
• Allocate office space and ensure secure building access for employees and visitors.
• Assist with travel arrangements for interviews and new hires; back up receptionist duties.
• Support on-site events and employee activities; model professional behavior and confidentiality.

Skills

Organization

Project coordination

Vendor management

Contract coordination

Problem-solving

Safety procedures

Communication skills

Independence

Education

Associate's Degree

Business Administration / Office Management / Facilities Management

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

The SSI Group is seeking a proactive Facilities & Office Manager to oversee daily operations, oversee building maintenance, and manage vendor contracts. The role ensures safety, efficiency, and a productive work environment across the office.

You will coordinate inspections, manage space allocations, and supervise facilities staff and contractors, while supporting events and onboarding activities. Strong organizational and communication skills are essential.