Multisite Facilities Supervisor

Union Settlement Association, Inc.; Northern, New York (KY, NY); Hybrid; USD 54,000 - 67,000; Full time

Job summary

Union Settlement Association, Inc. in East Harlem, NY is seeking a Facilities Supervisor to oversee day-to-day facilities staff, maintenance operations, safety compliance, and vendor coordination across multiple sites.

The role reports to Senior Manager, Facilities and Capital Improvements/ Chief Operating Officer. The on-site position requires coordinating with program leadership, managing work orders, and ensuring a welcoming, safe environment for employees and community members.

Qualifications

• Three years of progressively responsible experience in facilities, operations, maintenance, or related field.
• Experience supervising, scheduling, and coaching staff.
• Ability to manage competing priorities and meet deadlines.
• Proficiency with Microsoft Office and the ability to learn facilities work-order/tracking systems.

Responsibilities

• Provide daily supervision and direction to maintenance, custodial, and facilities staff across sites.
• Translate priorities into daily/weekly work plans and monitor progress.
• Manage day-to-day work-order processes and communication with departments.
• Conduct site walkthroughs and address safety, maintenance, and operational deficiencies.
• Coach staff on safety, service quality, and documentation requirements.
• Coordinate coverage for absences, events, and urgent needs to maintain service continuity.
• Monitor building systems and coordinate repairs with vendors and specialists.
• Maintain accurate records of work orders, inspections, and compliance actions.

Skills

Facilities management

Staff supervision

Planning & scheduling

Communication

Bilingual English/Spanish

Tools

Microsoft Office

Job description

Union Settlement Association, Inc. in East Harlem, NY is seeking a Facilities Supervisor to oversee day-to-day facilities staff, maintenance operations, safety compliance, and vendor coordination across multiple sites.

The role reports to Senior Manager, Facilities and Capital Improvements/ Chief Operating Officer. The on-site position requires coordinating with program leadership, managing work orders, and ensuring a welcoming, safe environment for employees and community members.