Site Operations & Facilities Coordinator

1199SEIU Benefit and Pension Funds; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

1199SEIU Training and Employment Funds is seeking a detail‑oriented Facilities Coordinator to support day‑to‑day office operations in a busy NYC office. You will act as the on‑site liaison with SSD, landlords, vendors, and building management, coordinating requests and maintaining safe, organized spaces.

The role covers maintenance coordination, room scheduling, inventory control, mail logistics, front desk duties, data entry in TEF systems, and travel between TEF locations as needed.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of two years of experience in office operations or facilities coordination.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication with customer service focus.

Responsibilities

• Serve as the primary on-site liaison with SSD, landlords, vendors, and building management for facilities requests.
• Coordinate routine and emergency maintenance, workspace changes, and office moves with timely follow-through.
• Schedule conference room, classroom, and shared space use for meetings and events.
• Monitor supply inventory and coordinate replenishment, equipment, software, and access.
• Coordinate incoming/outgoing mail, deliveries, and general office logistics.
• Support opening/closing procedures and safety protocols, ensuring a safe workspace.
• Manage front desk operations, greet visitors, answer phones, and direct inquiries.
• Enter and maintain data in TEF systems, ensuring data integrity across the Operations Division.
• Travel between TEF locations as needed and adjust schedules for operational needs.
• Perform additional duties and projects as assigned by management.
• Two shifts available: 9am–5pm and 10am–6pm.

Skills

Microsoft Excel

Microsoft Office Suite

Organizational skills

Time management

Multitasking

Customer service

Communication skills

Education

Associate's degree in Business Administration or related field

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

1199SEIU Training and Employment Funds is seeking a detail‑oriented Facilities Coordinator to support day‑to‑day office operations in a busy NYC office. You will act as the on‑site liaison with SSD, landlords, vendors, and building management, coordinating requests and maintaining safe, organized spaces.

The role covers maintenance coordination, room scheduling, inventory control, mail logistics, front desk duties, data entry in TEF systems, and travel between TEF locations as needed.