Facilities Operations Coordinator — NYC Multi-Site

PAE Government Services Inc.; New York (NY); On-site; USD 60,614,000 - 61,992,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Paid time off

401(k) matching

Educational reimbursement

Parental leave

Stock purchase plan

Tax-saving options

Disability insurance

Life insurance

Pet insurance

Job summary

PAE Government Services Inc. is seeking a Facility Coordinator to support day-to-day facilities operations across a multi-site NYC office portfolio under an Integrated Facilities Management contract.

The role acts as the central administrative hub between occupants, service providers, building management, and the IFM team to ensure efficient service delivery and a high-quality workplace experience in a fast-paced environment.

Qualifications

• 2+ years in facilities coordination or workplace operations (office environment preferred).
• Experience working within an IFM, corporate real estate, or outsourced facilities model.
• Proficiency with CMMS systems and Microsoft Office (Outlook, Excel, Word).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Facilities Operations & Coordination – Serve as the primary point of contact for facilities service requests, coordinating work orders across hard and soft services.
• Coordinate planned and reactive maintenance activities with technicians, vendors, and building management; support MAC activities.
• Vendor & Contractor Management – Coordinate access, scheduling, and oversight for third-party vendors and subcontractors; ensure documentation is submitted.
• Client & Occupant Support – Provide professional, customer-focused support to office occupants and client representatives; communicate service updates.
• Administrative & Reporting Support – Maintain records for work orders, asset data, maintenance logs, and compliance documentation; assist with monthly reporting and budgeting tasks.
• Compliance, Safety & Standards – Support compliance with NYC codes, building rules, and client policies; assist with safety programs and inspections.

Skills

Facilities coordination

Microsoft Office

Communication

Organizational skills

Tools

CMMS

Office Suite

Job description

PAE Government Services Inc. is seeking a Facility Coordinator to support day-to-day facilities operations across a multi-site NYC office portfolio under an Integrated Facilities Management contract.

The role acts as the central administrative hub between occupants, service providers, building management, and the IFM team to ensure efficient service delivery and a high-quality workplace experience in a fast-paced environment.