Site & Office Admin & Payroll Coordinator

Comfort Systems USA; Weare (NH); Hybrid; USD 38,000 - 52,000; Full time

Job summary

The Administrative Assistant supports the local office as well as site activities for Amteck in Florence, KY. They perform payroll entry and ensure accurate production data for job costs, while coordinating Safety training for incoming employees on the Intel site.

The role rotates between the Intel site and the office. When in the office, the assistant greets guests at the reception desk and maintains the phone/Teams line, while also updating spreadsheets and project folders as needed.

Qualifications

• Strong computer skills and organizational abilities.
• Excellent communication and customer service skills.
• Ability to build relationships with guests and employees.

Responsibilities

• Assist Superintendent with site orientation documentation.
• Maintain WWID records on the Intel site and schedule training.
• Process weekly time sheets, attendance, and payroll inputs into CoinS with codes.
• Upload payroll documents and reports to Box for project records.
• Coordinate HR communications for new hires/terminations as needed.
• Greet guests at reception and manage phone/Teams line.

Skills

Computer skills

Relationship building

Customer service

Communication skills

Organizational skills

Tools

CoinS payroll system

Box

Teams

Job description

The Administrative Assistant supports the local office as well as site activities for Amteck in Florence, KY. They perform payroll entry and ensure accurate production data for job costs, while coordinating Safety training for incoming employees on the Intel site.

The role rotates between the Intel site and the office. When in the office, the assistant greets guests at the reception desk and maintains the phone/Teams line, while also updating spreadsheets and project folders as needed.