Construction Site & Office Admin — Payroll & Coordination

Comfort Systems USA; Gainesville (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Amteck is seeking an Administrative Assistant to support the Florence, KY office and Intel site projects. The role focuses on payroll entry and accurate data handling to reflect job costs and work packages, with additional duties in office organization and site administration.

The incumbent will rotate between the office reception and the Intel site, coordinating with HR and project teams to schedule training, process time sheets, and maintain payroll documents in Box.

Qualifications

• Payroll entry experience or strong payroll data skills.
• Proficiency with spreadsheets and data entry.
• Excellent written and verbal communication, and strong organization.

Responsibilities

• Enter employee time and payroll data; provide weekly time sheets to the Superintendent.
• Prepare payroll reports by period, including codes and earnings categories; upload documents to Box.
• Coordinate training and orientation for new employees; assist HR with inquiries on hires/terminations.
• Greet visitors at reception and manage phone/Teams communications; support office and site administration.
• Update project folders, scan forms, ship/receive mail, and maintain job trailers and offices.

Skills

Computer skills

Relationship building

Customer service

Communication skills

Organizational skills

Tools

Coins

Job description

Amteck is seeking an Administrative Assistant to support the Florence, KY office and Intel site projects. The role focuses on payroll entry and accurate data handling to reflect job costs and work packages, with additional duties in office organization and site administration.

The incumbent will rotate between the office reception and the Intel site, coordinating with HR and project teams to schedule training, process time sheets, and maintain payroll documents in Box.