Site Experience Coordinator (Office Services)

Ricoh USA, Inc.; San Diego (CA); On-site; USD 32,000 - 35,000; Full time

Benefits offered by this job

401K

Health insurance

Paid time off

Tuition assistance

HSA

FSA

Job summary

Ricoh USA, Inc. is seeking a Site Leader in San Diego to oversee daily operations of a small site and serve as the primary contact for onsite office services.

You will ensure professional operations, coordinate facilities-related activities, and support contracted services across multiple functions. The role requires strong customer service, organizational skills, and the ability to manage multiple priorities.

Qualifications

• Experience in office administration or related field.
• Strong customer service and communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Proficiency in MS Office Suite (Outlook, Word, Excel).
• Ability to lift and move office supplies as needed.

Responsibilities

• Serve as the primary point of contact for day-to-day office operations, ensuring a professional, organized, and welcoming workplace environment.
• Coordinate facilities-related activities, including reporting maintenance concerns, tracking repairs, and following up on issues such as wall blemishes, furniture damage, lighting, and workspace upkeep.
• Maintain inventory of office, kitchen, and conference room supplies; monitor stock levels and place orders as needed.
• Ensure common areas, break rooms, conference rooms, and collaborative spaces are clean, organized, and fully stocked.
• Provide reception coverage by greeting visitors, managing guest access, answering inquiries, and delivering a positive customer experience.
• Prepare and set up conference rooms for meetings, training sessions, executive visits, and special events, including room configuration and coordination of required resources.
• Partner with vendors, facilities teams, and building management to support site maintenance, workplace services, and operational needs.
• Assist with office moves, workstation setup, seating arrangements, and space planning activities.
• Support shipping, receiving, and package distribution activities as needed.
• Conduct regular site walks to identify operational, safety, or maintenance concerns and ensure timely resolution.
• Maintain accurate inventory records and track supply usage to support cost-effective operations.
• Support company events, employee engagement activities, and onsite meetings through logistics coordination and setup.
• Proactively identify opportunities to improve workplace efficiency, organization, and the overall employee experience.

Skills

Office administration

Customer service

Organizational skills

MS Office

Tools

Outlook

Word

Excel

Job description

Ricoh USA, Inc. is seeking a Site Leader in San Diego to oversee daily operations of a small site and serve as the primary contact for onsite office services.

You will ensure professional operations, coordinate facilities-related activities, and support contracted services across multiple functions. The role requires strong customer service, organizational skills, and the ability to manage multiple priorities.