Strategic Multisite Administrative Assistant

Element Solutions Inc; Piscataway Township (NJ); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan with company-m​

Paid time off and holidays

Tuition reimbursement

Job summary

MAES Team is seeking a Site Administrative Assistant in Piscataway, NJ to provide core administrative support for day‑to‑day clerical tasks and office operations. You will coordinate calendars, prepare documents, and manage communications while assisting remote leaders at the Wilmington DE R&D site as needed.

Responsibilities include travel coordination, filing, vendor liaison, data entry, and onboarding assistance.

Qualifications

• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software (e.g., Microsoft Office, email platforms, scheduling tools).

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, reports, and presentations.
• Handle incoming calls, emails, and correspondence with professionalism.
• Organize and maintain digital and physical filing systems.
• Assist with travel arrangements, itineraries, and expense reporting.
• Support meeting logistics, including agendas, minutes, and follow‑ups.
• Maintain office supplies and coordinate with vendors as needed.
• Provide general administrative support to team members and leadership.
• Help with data entry, recordkeeping, and basic reporting.
• Assist with onboarding tasks for new employees (as applicable)

Skills

Strong organizational skills

Time management

Excellent communication

Proficiency with office software

Discretion with confidential info

Multitasking

Tools

Microsoft Office

Email platforms

Scheduling tools

Job description

MAES Team is seeking a Site Administrative Assistant in Piscataway, NJ to provide core administrative support for day‑to‑day clerical tasks and office operations. You will coordinate calendars, prepare documents, and manage communications while assisting remote leaders at the Wilmington DE R&D site as needed.

Responsibilities include travel coordination, filing, vendor liaison, data entry, and onboarding assistance.